Event Coordinator

Responsibilities

• Coordinate with staff members on event planning needs on a daily and weekly basis. Anticipate customer requirements, follow up and set up additional services for the customers as needed.
• Assist with departmental billing and invoicing of event services and vendor payments.
• Serve as on-site point of contact during in-house events, addressing needs and providing assistance to customers.
• Assist with setup and breakdown of event furniture, equipment and services.
• Required Qualifications
• Bachelor's Degree in a field related to the work to be performed and at least 3 years of experience coordinating or administering a program.
• Excellent communication, interpersonal, and teamwork skills.
• Experience in providing customer service and ability to handle stressful situations diplomatically.
• Professional demeanor and punctual attendance.
• Occasional extended evening and weekend hours.
• Relevant education and experience may be substituted as appropriate.

Requirements

• Familiarity with event reservation, catering, venue management and/or accounting software.
• Salary Range
• $50,000 + depending on qualifications
• Working Conditions
• The work location for this position is on the UT Campus
• All weather conditions
• Standard office
• Keyboard
• Manual dexterity
• Lifting and moving
• Work Shift
• Standard work schedule, Monday - Friday 8:00 AM - 5:00 PM, but occasional extended evening and weekend hours.
• Required Materials
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• Important for Current univ

Benefits

Additional Information

Job Posting Title: Event Coordinator ---- Hiring Department: PRC Commons Building ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: General Notes PRC Commons provides updated meeting space, the latest technology and delicious dining complemented by an exceptional and service-oriented staff. We serve the university community and a broad range of businesses, state agencies and associations' in-person and hybrid event needs. For more information on PRC Commons, please visit https://commons.utexas.edu/ Your skills will make a difference. You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas: a defined benefit retirement plan Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship. Purpose Provide administrative and logistical support to the department in the planning and execution of event services at the Commons Event Center and Café. Enter and track event logistics and booking details.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at utaustin? Share your experience