Administrative and Events Executive/Senior Executive

Responsibilities

• Secretarial Support to GM and General Office Admin
• Secretarial Support to GM and Board Secretariat
• HR/IT/Office Admin/Procurement (e.g. collateral) / Audit matters
• SOP/Policy Maintenance
• Charity Portal, Giving.sg, website management
• Events
• Serve as the overall person-in-charge for all organisational events, overseeing end-to-end planning, coordination, execution, and evaluation.
• Manage event logistics, stakeholder engagement, and event-related agreements.
• Appreciation Day co-ordination and logistics management
• Payments/Petty Cash
• Track office related invoices received and prepare PVs for approvals
• Prepare listing of PV and PCVs to be sent to E-serv
• Handle/process petty cash payments
• Volunteer management
• Assist in volunteer management & engagement
• PDPA Representative for Volunteers
• Donor/Sponsor Management
• Manage fund-raising projects by external sponsors/donors
• Maintain and develop relationships with donors
• Documentation of external fund-raisers and tracking agreements with partners
• Others:
• Any other matters as assigned such as onsite assurance, schools' application processing and social media posts.

Requirements

• Familiar with MS Suite (Excel, Word, Powerpoint) and Adobe Acrobat Pro, highly meticulous and organised, and possess good interpersonal skills

Additional Information

Reporting to the General Manager, the successful candidate will provide administrative and operational support to ensure the smooth running of the organisation. He/She will coordinate events and stakeholder engagements, support volunteer management, oversee office administration processes, and assist with donor and sponsor relations.

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