Administrative & Logistics Coordinator

Responsibilities

• Recruiting Events & Conference Logistics
• Coordinate logistics for conferences, career fairs, recruiting events, and industry meetings
• Prepare, pack, ship, track, and manage event materials and collateral
• Maintain inventory of recruiting supplies and promotional items
• Manage pre- and post-event logistics, including shipping, returns, and storage
• Provide backup support for urgent or last-minute shipment needs
• Assist with post-event outreach and lead management activities
• Marketing Collateral & Inventory Management
• Oversee inventory of recruiting and marketing materials
• Coordinate ordering, storage, and distribution of branded collateral and promotional products
• Partner with Marketing to ensure materials remain current, on-brand, and aligned with company standards
• Candidate Experience & New Hire Gifting
• Coordinate travel, scheduling, and on-site visit logistics for candidates as part of our white-glove recruiting experience
• Manage travel arrangements and reimbursement processes
• Coordinate welcome gifts and onboarding materials for veterinarians, hospital leaders, and home office team members
• Oversee ordering, packaging, and delivery of recognition and welcome gifts
• Employee Recognition & Engagement
• Track employee milestones, certifications, anniversaries, and achievements
• Coordinate recognition gifts, cards, and communications
• Partner with Marketing to support internal and external recognition initiatives
• Cross-Functional Operations Support
• Collaborate closely with Talent Acquisition, Marketing, Operations, and hospital leadership teams
• Support operational compliance requirements, facility licensing, and regulatory submissions
• Work alongside the Chief of Staff to prioritize projects and manage competing priorities
• Ensure continuity and coverage for critical logistics functions across teams
• On-Site Housing Management
• Coordinate housing reservations and scheduling
• Manage cleaning services, supply restocking, and maintenance requests
• Partner with facilities and leadership teams to ensure accommodations remain guest-ready
• Administrative Support for Hospital Leadership
• Capture and distribute meeting minutes for weekly management meetings
• Organize, maintain, and consolidate SOPs into a centralized policies and procedures manual
• Support special projects and strategic initiatives as assigned

Requirements

• 2+ years of experience in administrative, logistics, operations, project coordination, or similar roles
• Exceptional organizational skills and strong attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Experience coordinating events, shipments, inventory, or logistics preferred
• Strong communication and collaboration skills with the ability to work across multiple teams
• Proactive, resourceful, and solutions-oriented approach
• Comfortable taking ownership of projects and driving them to completion
• Why Join EVG Specialty Network?
• This role was created to help our leaders focus on high-impact work while ensuring seamless execution of critical operational activities. You'll have the opportunity to:
• Play a key role in supporting veterinary professionals and hospital operations
• Help create exceptional candidate and employee experiences
• Improve efficiency and consistency across recruiting, marketing, and operational initiatives
• Work with a collaborative and mission-driven team
• Make a meaningful impact across a growing specialty veterinary network
• Schedule: Four days per week, on-site
• If you're a highly organized professional who enjoys coordinating people, projects, and logistics while making a tangible impact, we'd love to hear from you.
• US Pay Range
• $55,000 - $60,000 USD

Benefits

Additional Information

EVG Specialty Network is seeking a highly organized, detail-oriented Administrative & Logistics Coordinator to support key initiatives across Talent Acquisition, Marketing, and Operations while providing on-site administrative support at Friendship Hospital for Animals in NW Washington, DC. This is a dynamic, hands-on role ideal for someone who thrives on keeping projects moving, managing logistics, coordinating events, and ensuring exceptional experiences for candidates, employees, and hospital leadership. You'll play a critical role in improving operational efficiency across our growing network while supporting meaningful work that advances veterinary medicine.

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