Accounts Payable Associate

Responsibilities

• Invoice Review & Payment Processing: Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies.
• Discrepancy Resolution: Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts.
• Vendor Payment Management: Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts.
• Credit & Account Reconciliation: Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date.
• Vendor Relationship Management: Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions.
• Statement & Account Audits: Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies.
• Data Entry & System Management: Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards.
• Internal & External Communication: Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.

Requirements

• High school diploma or international equivalent
• 0-2 years of experience in Accounts Payable or a role involving similar financial operations
• Proficiency in data entry and financial systems
• Strong attention to detail, including the ability to identify discrepancies, verify information, and ensure financial accuracy
• Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams
• Proactive, problem solving mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment while maintaining top tier organization
• Positive attitude with a collaborative approach to working with cross-functional teams
• An Associates or Bachelors degree, or international equivalent, in Accounting or Business
• Experience working with NetSuite

Benefits

Additional Information

Real people. Real service. At SupplyHouse.com , we value every individual team member and cultivate a community where people come first. Led by our core values of G enerosity, R espect, I nnovation, T eamwork, and GRIT, we're dedicated to maintaining a supportive work environment that celebrates diversity and empowers everyone to reach their full potential. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies since 2004, we strive to foster growth while providing the best possible experience for our customers. Through an Employer of Record (EOR), we are looking for a new Accounts Payable Associate in the Philippines to join our growing Accounting Team. This individual will report into our Accounts Payable Manager and play a critical role in managing vendor payments, resolving discrepancies, and ensuring accurate financial records. This individual will review invoices, process payments, reconcile accounts, and maintain strong vendor relationships while leveraging NetSuite and financial systems to uphold data accuracy. If you have a strong attention to detail and excellent problem-solving skills, with an interest in growing your experience in Accounting, we'd love to hear from you! Role Type: Full-Time Location: Remote from the Philippines Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. U.S. Eastern Time Base Salary: 613,122 - 766,402 PHP per year

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