Academic Associate

About the role

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position: Academic Associate Land Acknowledgement McGill University is on land which has long served as a site of meeting and exchange amongst Indigenous peoples, including the Haudenosaunee and Anishinabeg nations. We acknowledge and thank the diverse Indigenous peoples whose presence marks this territory on which peoples of the world now gather. To learn more about the land and peoples of Tiohtià:ke/ Montreal, please follow this link . Position: Academic Associate The Faculty of Education at McGill University invites applications for the position of Academic Associate, Graduate Student Initiatives, Partnerships, and Academic Quality. This is an unranked Contract Academic Staff (CAS) appointment in the classification of Academic Associate. The Faculty seeks a highly organized, intellectually engaged, and collaborative academic professional with a PhD in Education or a closely related field. The successful candidate will support Faculty priorities at the intersection of graduate student development, public-facing educational programming, knowledge mobilization, school-university partnership work, and academic quality coordination. The primary emphasis of the position is on Loop Lab and CoLab, two initiatives that require creativity, strong coordination, graduate student mentorship, public engagement, partnership-building, communications, events, evaluation, and documentation. The position also includes accreditation and academic quality coordination responsibilities focused on timelines, evidence organization, process documentation, records management, reporting readiness, and continuity planning. Position Summary The Academic Associate will support three major areas of work in the Faculty of Education: 1. Loop Lab: a graduate-student apprenticeship, Faculty scholarship, and knowledge-mobilization initiative that supports graduate students in translating their research and expertise into workshops, course-linked offerings, public-facing educational programming with schoolboards, and community-engaged learning opportunities. 2. CoLab: a partnership-based initiative requiring coordination of governance, steering committee work, documentation, partnership engagement, knowledge mobilization, events, and stewardship materials. 3. Accreditation and academic quality support: a Faculty-level coordination function that supports accreditation readiness, evidence gathering, documentation, process mapping, reporting timelines, self-study preparation, site-visit preparation, and business-continuity planning. This position is central to the Faculty's strategic direction. It supports graduate student experience and growth, academic programming, partnership development, public engagement, and sustainable organization of academic quality processes. Reporting Structure The Academic Associate will report to the Associate Dean, Graduate Student Support & Development for responsibilities related to Loop Lab, CoLab, graduate student development, knowledge mobilization, student-facing programming, and partnership-based initiatives. The Academic Associate will report functionally to the Associate Dean, Academic Programs for responsibilities related to accreditation coordination, academic quality support, internal process mapping, evidence management, and accreditation readiness. The Academic Associate will also work with Department Chairs, Graduate Program Directors, Directors of Clinical Training, program directors, faculty members, administrative staff, Communications, Advancement, Finance, Human Resources, Internships and Student Affairs, and other University offices as required. Main Responsibilities Coordinate and support Loop Lab as a flagship graduate student development and knowledge-mobilization initiative. Support graduate student participants in developing workshops, public-facing educational offerings, course-linked activities, community-engaged programming, and knowledge-mobilization outputs. Help design and implement participant selection processes, mentoring structures, workshop planning cycles, event logistics, evaluation tools, and program-continuity documentation for Loop Lab. Work with Faculty Communications and coordinate Loop Lab promotion, including website content, promotional materials, registration pages, internal announcements, stories, and public-facing descriptions of the initiative. Support CoLab governance, including meeting coordination, agendas, minutes, action tracking, steering committee support, records management, documentation, and annual planning. Support CoLab partnership-building, internal promotion, showca

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