Administrative Assistant ll, CFO

Responsibilities

• Working closely with the Executive Assistant and Chief of Staff to the CFO.
• Assist in maintaining the CFO Outlook calendar and scheduling.
• Assist in scheduling domestic/international travel arrangements with any necessary visas and accompanying itineraries.
• Help facilitate and organize workshops / meetings / trainings, including document preparation, copying and distribution.
• Gathering meetings materials and prepare other printed material requests from the CFO.
• Maintain electronic and paper filing system.
• Perform general administrative duties, such as, but not limited to, opening and screening incoming mail, distributing correspondence, answering phones, (referring phone calls).
• Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and external callers and vendors.
• Work closely with other assistants, securing meeting places and coordinating meeting times. Ensure room is properly set-up, AV equipment is operational, meals and beverages are set up and room is cleaned after meetings.
• Receive and follow through on documents requiring signature and communications requiring follow up.
• Maintain professionalism at all times and use discretion when handling confidential data.

Requirements

• College/University graduate.
• Minimum of 5 years of administrative or business experience, preferably in a finance environment.
• Excellent interpersonal communication and organizational skills.
• Excellent written and verbal communication skills.
• Excellent PC skills, string proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint).
• Ability to proactively anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues.
• A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required.
• Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.
• Results-oriented with the ability to prioritize and complete assignments in a timely manner.
• Ability to multitask in a fast paced, high-volume environment.
• Able to handle confidential and sensitive information with the utmost discretion.
• Flexibility with work hours is a must (ability to come in early and/ or stay late).
• Hybrid role; in office days dependent on CFO schedule needs.
• Job: Administrative
• Primary Location: US-NY-New York
• Job Type: Standard
• Schedule: Full-time
• Shift: 1st (Day) Shift
• Job Number: 244127

Additional Information

Position Summary Provide administrative support for the office of the CFO. Help to effectively manage and organize ever-changing priorities, using good judgment and the utmost discretion. Must be comfortable working with a wide variety of stakeholders in a highly complex, fast-moving business environment. A professional, positive, and calm demeanor is essential in managing the fast-paced environment. Partner with Executive Assistant and other assistants of Senior Management to effectively manage, organize, and prioritize a broad range of business activities.

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Company Intel

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