Recruiting Coordinator
External
Coram-ai · SunnyvalePrepare for this interview
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About the role
As the Recruiting Coordinator, you will play a critical role in delivering a world-class candidate experience while ensuring our recruiting process runs efficiently from first interview through onboarding. You'll partner closely with Head of Recruiting, recruiters, hiring managers, agency partners, and candidates to coordinate interviews, streamline recruiting activity, and create an exceptional experience throughout the hiring journey. This role is ideal for someone who is highly organized, thrives in a fast-paced startup environment, enjoys building relationships, and loves creating outstanding experiences for candidates and hiring teams alike.
Responsibilities
- Support interview scheduling across recruiters, hiring managers, executives, and candidates
- Ensure every candidate has a seamless, professional, and engaging interview experience
- Communicate interview logistics, expectations, and follow-up information promptly
- Monitor scheduling conflicts and proactively resolve issues before they impact the candidate experience
- Serve as a friendly and responsive point of contact throughout the interview process
- Partner with recruiters to keep candidates engaged after offers are accepted through their first day
- Coordinate pre-boarding activities, paperwork, and onboarding logistics
- Ensure new hires receive timely communication and feel excited to join Coram
- Help create a best-in-class onboarding experience that reflects our culture and values
- Partner with HR and hiring managers to ensure a smooth transition from recruiting to onboarding
- Maintain accurate candidate data within Ashby and other recruiting systems
- Support continuous improvements to recruiting processes and documentation
- Coordinate candidate submissions, interview scheduling, and ongoing communication with agency partners
- Ensure agencies understand recruiting expectations, interview processes, and hiring timelines
- Track agency performance and maintain organized communication across external recruiting partners
- Partner closely with Recruiters, Hiring Managers, HR, Finance, and Leadership to ensure an efficient hiring process
- Support recruiting events, special projects, and hiring initiatives as the company scales
- Help identify opportunities to improve recruiting efficiency through automation and process improvements
- Act as an ambassador for Coram by creating exceptional experiences for every candidate interaction
Requirements
- 2-5 years of experience in Recruiting Coordination, Recruiting Operations, Talent Acquisition, or a related field
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Experience coordinating interviews across multiple calendars and time zones
- High attention to detail and ability to manage confidential information with professionalism
- Comfortable working in a fast-paced, high-growth startup environment
- Passion for creating exceptional candidate experiences
- Resilient in challenging and fast-paced environments
- Exceptional written and verbal communication skills in English, with the ability to influence at all levels
- Ability to work in a hybrid environment
- Experience using Ashby or modern ATS platforms is a plus
- Experience supporting technical or GTM recruiting teams is a plus
- Familiarity with recruiting agencies and vendor management is a plus
- Experience with onboarding coordination and People Operations is a plus
- Startup or high-growth technology company experience is a plus
Benefits
Additional Information
At Coram AI, we're reimagining video security for the modern world. Our cloud-native platform uses computer vision and AI to help businesses stay safe, make smarter decisions, and move faster; from real-time alerts to seamless clip sharing and multi-site visibility. You'll be joining an ambitious, fast-moving team that values clarity, craftsmanship, and impact. Every person here has a voice, ships meaningful work, and helps shape how AI can make the world safer and more connected.
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