US LBM Executive Administrator

Responsibilities

• Provide executive administrative support (travel, expenses, appointments, etc..)
• Oversee office operations, including cleaning services, ordering supplies, invoice coding, reception, and vendor deliveries.
• Coordinate trainings and guest visits, including food, lodging, and local arrangements.
• Manage conference room schedules, event tracking, group intake forms, and hotel blocks.
• Maintain budgets, local transportation account, and vendor relationships.
• Understand office technology and partner with technology department to ensure seamless user experience.
• Coordinate general office maintenance in partnership with building security engineering and property management.
• Conduct emergency procedure training and uphold workplace safety standards.
• Troubleshoot onsite issues.
• Manage branded merchandise inventory in partnership with L&OD.
• Required For All Jobs
• Perform other duties as assigned.
• Comply with all policies and standards.
• Adhere to Company's commitment to workplace safety.
• Participate in and complete assigned trainings.
• Education Qualifications
• High School Diploma or GED required.
• Associate's Degree or Bachelor's Degree in in Business Administration, Hospitality, or related field preferred
• Experience Qualifications
• 3-5 years of progressive administrative or office management experience required.
• Demonstrated experience managing budgets, vendors, or office operations preferred.
• Skills and Abilities
• Excellent interpersonal skills with the ability to interact effectively across diverse backgrounds, styles, and levels of the organization.
• Possess professional telephone skills, experience operating a multiple line switchboard.
• Strong analytical, problem-solving, and decision-making skills; able to develop creative solutions independently.
• Advanced proficiency in Microsoft Office Suite.
• Excellent oral and written communication skills, including the ability to communicate with vendors, leadership, and guests.
• Demonstrated ability to maintain confidentiality of sensitive information.
• Self-starter who anticipates needs and acts without being directed.
• Effective project management skills with the ability to manage multiple priorities simultaneously and meet aggressive deadlines.
• Committed to continuous improvement and professional development.
• .

Additional Information

US LBM is one of the leading and fastest growing distributors of specialty building materials in the United States, with a team of over 13,000 employees located throughout the country. Since our founding in 2009, we have acquired over 100 companies and have expanded to more than 450 locations serving 37 states. US LBM is a progressive organization that promotes a unique culture that focuses on the value of its customers and associates. Developing our people is critical to our strategy and fostering our culture of empowerment. . A Brief Overview The US LBM Executive Administrator ensures efficient day-to-day office operations by providing administrative support, coordinating schedules, managing resources, and maintaining an organized work environment. This position is a combination of office manager, executive administrator, and event planner. Pay Range: $75,000 - $85,000

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