Contract Administrator

About the role

1. Contract Documentation & Records Management - Set up and maintain project contract files on Google Drive and in hardcopy, with proper folder structure and version control - File all incoming and outgoing contract correspondence, variation orders, extension of time claims, site instructions, and meeting minutes as directed by the Contracts Manager - Maintain and update the contract register, including main contracts, subcontracts, insurance, bonds, and warranty expiry dates - Conduct annual evaluations of subcontractors and suppliers, and keep the approved vendor list updated 2. Claims & Payment Support - Assist in collating claim documents including delivery orders, site photographs, and measurement sheets in accordance with instructions - Liaise with the Finance Department to ensure that work-done records for payments are verified by the relevant Engineers and/or Quantity Surveyors - Assist the Contracts Manager in updating monthly progress claim status for collection reporting purposes 3. Correspondence & Administrative Support - Coordinate document signing, stamping, and submission as instructed - Record minutes for internal contract meetings and maintain an action item tracker - Draft routine letters and emails using templates provided by the Contracts Manager 4. Compliance & Records Support - Ensure contract documents are filed in the correct ISO format and folder structure - Track expiry dates for project insurances, bonds, and warranties in coordination with the HR team, and send timely renewal reminders - Assist in compiling records and documentation for audit purposes when required 5. Tender Monitoring & General Administration - Monitor GeBIZ and other relevant tender portals daily, and alert the Contracts Manager and/or Commercial Director of new and relevant project opportunities - Liaise with the Project Team, IT, and Finance departments on contract administration matters - Support the preparation of tender and claim submissions when required - Undertake any other ad hoc administrative tasks as assigned by the Contracts Manager Requirements & Qualifications - Diploma in Business Administration, Building, Civil Engineering, or a related discipline; fresh graduates are welcome to apply - Proficient in Google Drive, Microsoft Excel, and Microsoft Word; meticulous, well-organised, and detail-oriented - Able to follow instructions and file documents accurately and systematically - Proactive in seeking clarification when needed; demonstrates initiative and a willingness to learn - Singaporean only

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at AVENUE ENGINEERING PTE. LTD.? Share your experience