Senior Administrative Specialist- Oncology

Responsibilities

• Serve as the primary point of contact for faculty, staff, and trainees, delivering exceptional service and support
• Provide specialized onboarding support for new employees, including laboratory staff, postdoctoral researchers, and students
• Coordinate complex travel arrangements and logistics
• Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, tracking and maintaining vendor contracts, scheduling meetings etc., independently.
• Coordinate with external vendors to support event organization for their own team/department.
• Manage standard communication with internal/ external members on routine matters.
• Create standard reports related to budget and variance, expenses etc., ensure documentation and data management while protecting confidentiality where needed.
• Support a faculty member or leader(s) with activities related to scheduling, communication, managing lab set up, grants etc. as appropriate within their own scope of work.
• Support in the recruitment process by developing & coordinating itineraries for departmental visitors or new recruits.
• Perform other duties as assigned to meet the goals and objectives of the department and institution.
• performance management processes.
• Minimum Education and Experience
• High school diploma or GED required
• Bachelor's degree preferred
• Minimum Experience
• Minimum of 4+ years of administrative or related experience
• Experience Exception: Bachelor's degree with no experience required
• Experience with planning, organizing, and coordinating activities
• Strong attention to detail with experience managing routine or repetitive tasks
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Requirements

• Experience using Workday
• Background in administrative support, logistics, or coordination
• Ideal Candidate
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously
• Customer-focused mindset with a passion for helping others
• Strong attention to detail and commitment to high-quality work
• Excellent communication and interpersonal skills
• Proactive problem-solver who can think quickly and remain composed under pressure
• Thrives in a fast-paced, dynamic environment with shifting priorities

Benefits

Additional Information

Join Our Team We are seeking a highly organized, customer-focused Senior Administrative Specialist who is passionate about making others' work easier. In this role, you will serve as a trusted resource for faculty, staff, and trainees-turning challenges into positive, seamless experiences through proactive problem-solving, exceptional service, and strong attention to detail. The ideal candidate thrives in a fast-paced, evolving environment and takes pride in delivering accurate, high-quality work while managing multiple priorities. This position is 100% on-site. You will join a dynamic, collaborative team where no two days are the same. This role offers the opportunity to make a meaningful impact, requiring adaptability, initiative, and a positive approach to continuous change and growth.

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Company Intel

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