Administrative Assistant - Landscape Services

About the role

The Administrative Assistant plays a key role in supporting the daily operations of the Landscape Department by performing a variety of office, record-keeping, and administrative functions. This position works closely with both internal and external personnel, contractors, and campus constituents, serving as the primary administrative contact for the department. Key Responsibilities include, but are not limited to: Procurement and accounts payable invoice processing Maintaining various departmental records Tracking equipment maintenance records Managing key records and related documentation Reporting maintenance issues This position requires the ability to manage a wide array of responsibilities while maintaining a high level of accuracy, organization, and customer service. The successful candidate will possess strong interpersonal, organizational, analytical, and computer skills to effectively support departmental employees, contractors, and campus constituents. If you enjoy being at the center of operations, coordinating important administrative functions, and supporting a team dedicated to maintaining and enhancing campus landscapes, this role offers an opportunity to make a meaningful impact every day. Education Qualifications : High school diploma or GED Experience : 3 to 4 years experience Skill Qualifications : Excellent working knowledge of computers and ability to utilize a variety of software applications. Strong verbal and written communication and interpersonal skills. Working knowledge of University processes and policies. Strong organizational skills. Application Deadline to Apply : June 19, 2026 Hiring Pay Range : Up to $22/hour | Commensurate with experience Required Documents : Cover Letter & Resume The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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