Procurement & Administration Officer / Responsável de Compras e Administração

Requirements

• Education: Bachelor's degree in business administration/management or related field; Master's degree preferred.
• Experience: Minimum 3-5 years of experience in procurement and administrative roles. Work experience with NGOs and international organizations or corporate environments is an asset.
• Skills/Knowledge:
• Solid knowledge of procurement processes and contract management , detail-oriented and able to multi-task to meet deadlines Flexible,
• self-motivated and able to work with little supervision,
• Experience working with vendors, service providers, and internal stakeholders
• Fluency in Portuguese and English/ orFrench required, Proficiency in Microsoft Office (Excel, Word, Outlook) or similar tools
• Work Location: Bissau . All interested candidates shall submit their CV with the names and contact information of a minimum of three references and a cover letter in English or French indicating "Procurement and Administration Officer" in the subject line.

Benefits

Additional Information

POSITION TITLE: Procurement and Administration Officer LOCATION: Guinee Bissau GROUP: Agriculture, Resilience and Water LINE MANAGER: Regional Operations Director PROGRAM SUMMARY: The Women's Economic Empowerment through Cashew Processing Program (WEECAP) is a five-year initiative funded by the Mastercard Foundation, operating in Côte d'Ivoire, Guinea-Bissau, and Senegal. WEECAP is transforming the cashew sector in West Africa by aligning inclusion and competitiveness to meet global demand, attract investment, and open economic opportunities for young women and men. WEECAP addresses bottlenecks in the sector by connecting suppliers and strategic buyers, structuring resilient value chains, and mobilizing targeted financial solutions. At the same time, we strengthen the capacity of emerging enterprises, contribute to the development of robust policy frameworks, and achieve tangible results through a practical, market-driven approach. Our ambition: to make the cashew sector a regional engine of competitiveness, value addition, and inclusion. Create 330,000 jobs for young women and men through dynamic value chains and business growth Mobilize USD 150 million in new investments through innovative financial solutions and private partnerships WEECAP acts as a catalyst - aligning supply chains, developing promising business models, deploying capital adapted to real economic cycles, and supporting policy reforms that drive sector growth. Inclusion is not an option, but a lever for performance and market success. Our goal is to build a modern, competitive, and inclusive industry where women and youth play a full economic role. Interested applicants should submit their application (maximum 3-page CV, three references, and a one-page cover letter) in English or French, indicating "Coordinator." The application deadline is September 30. Qualified candidates will be contacted by Winrock. . POSITION SUMMARY: The Procurement and Administration Officer is responsible for ensuring efficient, transparent, and cost‑effective procurement of goods and services while providing comprehensive administrative support to daily operations. The role supports compliance with organizational policies, and donor regulatory requirements, and contributes to smooth office management. ESSENTIAL RESPONSIBILITIES: Procurement Duties Plan, coordinate, and execute procurement activities in line with organizational policies and approved budgets Source suppliers, request quotations, conduct bid analysis, and prepare purchase orders Negotiate prices, delivery terms, and contracts to ensure value for money Maintain and regularly update the supplier database Ensure timely delivery of goods and services and verify quality and compliance Maintain accurate procurement documentation (RFQs, contracts, invoices, delivery notes) Support audits by providing complete and well‑organized procurement records Ensure compliance with ethical standards and local procurement regulations Administrative Duties Provide general administrative support to the office and management team Manage office supplies, assets, and inventory records Coordinate travel arrangements, meetings, and logistics Prepare correspondence, reports, and filing systems (physical and electronic) Assist with human resources administration (attendance, leave tracking, onboarding support) Liaise with service providers, landlords, utilities, and external partners Support budget tracking and expense documentation in coordination with finance

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