Assistant Document Controller

About the role

Job Scopes (Key Responsibilities): 1. Document Control (Multi-System Environment) - Manage and control documents across: Prolog (Client / Consultant submissions) ProjectWise (Main contractor ↔ Subcontractor coordination) Internal Project Server (official records & site access) - Ensure consistency of document revisions across all platforms 2. Submission Management (Prolog) - Prepare, upload, and track submissions including: Shop drawings Method statements RFIs Material approvals - Monitor submission status and ensure timely responses from consultants - Maintain accurate submission registers and logs 3. Subcontractor Coordination (ProjectWise) - Control document flow between subcontractors and main contractor - Ensure compliance with: Naming conventions Document formats Workflow procedures - Perform checks before submission to client via Prolog 4. Drawing & Revision Control - Maintain control of: IFC drawings Shop drawings As-built drawings - Ensure only latest approved drawings are issued for construction - Prevent use of outdated or superseded documents on site 5. Filing, Archiving & Handover - Maintain structured filing system - Support compilation of: QA/QC documents O&M manuals Final handover documentation - Ensure documents are audit-ready at all times 6. Reporting & Monitoring - Generate weekly/monthly reports: Submission status Overdue items Approval timelines Highlight delays and coordinate follow-ups with relevant teams Requirements: (Qualification & Experience): Only Singaporeans Diploma / Degree in Engineering, Business Administration, or equivalent Minimum 2-3 years in document control for construction/infrastructure projects Experience in PUB / LTA / large-scale ECP (Engineering, Procurement and Construction), water treatment / plant projects preferred Hands-on experience with: Prolog ProjectWise Proficient in Microsoft Excel (trackers list) Familiar with engineering drawings and document workflows Strong attention to detail Ability to manage high-volume documents under tight deadlines Good coordination and communication skills Strong sense of accountability and ownership Familiarity with ISO 9001 documentation standards Experience in QA/QC documentation and audits

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