Legal Support Specialist

Responsibilities

• Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders
• Formats documents as appropriate for each court (consistent with litigator filing requirement instructions)
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
• Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis
• Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required
• Researches and abstracts information and support data in preparation for meetings, work projects, and reports
• Takes action authorized by Lawyer or Business Director using initiative and good judgment in handling matters
• Notifies appropriate parties the status of assigned lawyers; notifies Business Director about availability to assist with overflow work
• Assists attorneys in in all stages of litigation cases from onset through post-trial
• Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars
• Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms
• Assists with the discovery process, including preparing for deposition, propounding and responding to written discovery and preparing for expert discovery
• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
• Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools
• Assists with law and motion practice, including assembling motion papers and exhibits, coordinating filings of pleadings and briefs and en

Benefits

Additional Information

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Litigation Team as a Legal Support Specialist located in our Las Vegas office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Las Vegas office , on an in-office basis and reports to the Business Director. Position Summary This position provides high-level secretarial and administrative support to four attorneys. Assist attorneys in preparing litigation cases from onset through post-trial; Document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; may enter time; assist with document production including creation and editing of various legal forms, correspondence and documents. Candidate should also be flexible to work overtime as needed.

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