Senior Event Coordinator

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Experience Without Limits. Come shape the future of brand experience. At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. That takes a team that's bold, curious, and acts as one - building on ideas, pushing boundaries, and showing up for each other. Here, you'll do your best work, grow fast, and collaborate across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what's next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits - in your work, your growth, and your impact. Title: Senior Event Coordinator Reporting to: Senior Event Manager Job purpose: Responsible for the planning and execution of small projects events from conception through to completion. Assist the Project Manager with more complex events and fully support the team and be champions of touch operational process. This role plays a pivotal role in orchestrating and executing pharmaceutical events, including congresses, investigator meetings, and advisory boards. This position demands a strategic thinker, effective communicator, and meticulous organiser with a proven track record in the LifeSciences and pharmaceutical events industry. Key responsibilities and accountabilities: Client Management Support the Event Manager with client relationship building. Support the Event Manager at general client meetings, calls and reviews as required. Operational Delivery Management Fully support the team in terms of helping the Event Manager with their events and more complex events. Manage small projects ensuring the highest quality standards are upheld throughout the project's life cycle, taking guidance from line manager. Understanding of the scope and project objectives and establish clear roles and responsibilities. Set, communicate, and drive timelines and priorities within each project. Effectively preventing or managing any associated risks if clients/internal project teams are unable to keep to timelines. Champion and adhere to best practices and use of project management tools. Attend project status meetings throughout project life cycle and ensure clear and fluid lines of communication between client stakeholders and internal departments are deployed. Build and maintain effective strategic supplier relationships, negotiating beneficial rates and terms, manage contracting and ongoing communications with all third-party suppliers, leveraging volume discounts, undertaking contract reviews, and checking emergency procedures. Ensure all third-party suppliers understand the key event objectives and adhere to touch or client prescribed service levels. Maximise revenue opportunities on all projects Workstream management - good understanding and can speak confidently to all workstream products, services, and responsibilities to effectively manage timelines for all workstreams internally as well as confidently manage client expectations/deadlines. Lead onsite management of project (virtual or live) to include but not limited to Conduct full staff briefing when arrive onsite (including walkthrough slides) Conduct full client walkthrough. Schedule and conduct all hotel / supplier pre cons (live only) Daily staff & client briefing (confirming in writing to the team any changes to the schedule/ action plan for the day ahead) Oversight of every workstream Ability to fire fight and problem solve when challenges arise. Ability to jump into all onsite roles at any time and deliver. Dynamic risk assessment and emergency planning Hosting of client team where required. Full onsite debrief with all suppliers (preparing for reconciliation and client debrief) Conduct full debrief with internal team prior to client de brief and provide live examples of where improvements can be made. Manage any post event reporting requirements within the timeframe supplied. Execute client specific SLA's and process requirements. Ensure compliance with all client privacy and security protocols. Flexibility to work across multiple accounts. Completion of operational process within the PROJECT LAB 360 to ensure projects are delivered efficiently and within appropriate timelines. Ensure events are delivered within budget and meet expectations. Set, communicate and maintain timelines and priorities on every project. Pharma Know-How: Has an interest and understanding of industry codes of conduct, such as the PhRMA Code in the United States or EFPIA Code in Europe Understand the implications of anti-bribery laws when interacting with healthcare professionals, vendors, and third-party intermediaries. Has an interest and understanding of internal healthcare compliance programmes and policies. A commitment to staying inform

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