Executive Assistant

About the role

We are looking for a highly capable, resourceful, and growth-oriented individual to work directly alongside the company founder. This is not a traditional administrative role. You will become the founder's right hand - helping transform ideas into execution, organizing moving parts across the business, researching new opportunities, and ensuring important initiatives do not get lost in the day-to-day operations. The ideal candidate is someone who learns fast, thinks clearly, stays organized under pressure, and enjoys solving problems in a dynamic environment. If you enjoy learning new things, improving systems, and helping businesses grow behind the scenes, this role may be a strong fit for you. What Matters Most In This Role 🧠 Strong Learning Ability You are capable of independently learning new concepts through: Online courses Videos & training materials Articles & research Business case studies More importantly, you can identify: What is useful What is practical What can realistically be implemented ✍️ Excellent Summarization Skills You can process large amounts of information and simplify them into actionable insights. For example: "Here are the 5 most important points." "This is what applies to our business." "These are the recommended next steps." You should be able to turn hours of learning material into concise, practical reports. 🚀 Strong Execution & Follow-Through Learning alone is not enough. You must also be able to: Coordinate implementation Follow up with departments Track progress Ensure ideas move into action You help bridge the gap between ideas and execution. 📋 Organized & Detail-Oriented The founder manages multiple projects, ideas, and priorities simultaneously. You will play an important role in: Keeping things organized Tracking action items Managing follow-ups Ensuring important details are not overlooked ❓ Curious & Not Afraid To Ask Questions You do not need to know everything from day one. However, you must: Be proactive in learning Ask questions when unsure Take initiative to seek clarity and improve A strong learning attitude is valued more than pretending to know everything.

Responsibilities

• Research & Learning
• Research new business ideas, tools, systems, SOPs, and operational improvements
• Study online courses, training materials, and educational content
• Analyze and summarize key takeaways into simple reports
• Reporting & Strategy Support
• Prepare concise reports covering:
• Key learnings
• Recommended implementations
• Potential improvements
• What is not relevant or practical
• Execution & Coordination
• Follow up with different departments on implementation progress
• Coordinate tasks and ensure timelines are met
• Assist in turning discussions and ideas into actionable plans
• Organization & Operations
• Help organize meetings, priorities, ideas, and schedules
• Prepare meeting notes and action items
• Improve internal workflows and SOPs where necessary
• Administrative & Personal Support
• Assist with scheduling, appointments, and operational coordination
• Provide administrative and business support to the founder when required

Requirements

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role
• Minimum 2 years of driving experience with a valid driving license **
• Strong administrative, planning, and organizational abilities
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, Google Workspace, and online productivity tools
• Able to multitask and adapt in a fast-paced environment
• Strong sense of responsibility, ownership, and confidentiality
• Independent, resourceful, and proactive in problem-solving
• Diploma or Degree in Business Administration, Management, Communications, or related fields
• Prior experience supporting founders, directors, or senior management
• Experience in operations, workflow improvement, or SOP development is a plus

Additional Information

Executive Assistant to Founder - Research & Implementation

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Company Intel

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