Assistant Director of Business Operations

About the role

Reporting directly to the Associate Athletic Director of Business & Internal Operations/Senior Woman Administrator, the Assistant Director of Athletic Business Operations is responsible for overseeing the day-to-day procurement, purchasing, travel, and revenue processing functions of the athletics department. This position manages all deposit and cash collection activities; coordinates the creation of purchase orders and processing of invoices; maintains accurate and compliant financial records; oversees departmental inventory and asset tracking; and supports equipment and uniform operations in collaboration with the business office. The Assistant Director serves as a primary liaison between the athletics department and campus partners on matters related to accounting, travel, insurance, tax compliance, and purchasing, ensuring adherence to institutional, conference, and NCAA policies while supporting efficient and fiscally responsible operations. DUTIES & RESPONSIBILITIES: Oversees the daily receipt, deposit, and reconciliation of all departmental revenues, including cash, checks, ticket sales, and ancillary income, ensuring accurate documentation, internal controls, and timely bank deposits in accordance with institutional and NCAA policies. Prepares, processes, and monitors all purchase orders and invoices for the athletics department, ensuring compliance with university procurement guidelines, proper approvals, and accurate financial coding. Creates and submits all outgoing invoices for the department, including but not limited to game guarantees, sponsorship billings, camp and clinic revenue, and other contractual receivables, while tracking payment status and follow-up. Maintains comprehensive documentation of all revenue received by the athletics department, including corporate sponsorships, game guarantees, rentals, and other revenue streams, and monitors the usage and reconciliation of trade agreements. Coordinates and tracks the annual fixed asset inventory process for athletics, including equipment and capital assets, ensuring accurate records, compliance with audit requirements, and timely reporting. Assists in managing and coordinating team travel logistics in collaboration with coaching staffs, including the booking of buses, hotels, flights, and related travel services, ensuring cost-effective planning and adherence to travel policies. Reviews, approves, and reconciles travel and expense reports submitted by coaches and staff, ensuring accuracy, appropriate documentation, and compliance with university, conference, and NCAA regulations. Assists with the ordering, tracking, and reconciliation of athlet

Additional Information

Job Title Assistant Director of Business Operations Agency East Texas A&M University Department Athletics Proposed Minimum Salary Commensurate Job Location Commerce, Texas Job Type Staff Job Description INSTRUCTIONS TO APPLICANT: During the application process the "My Experience " page has a section provided " Attachments (Resume/CV, References, Cover letter, etc.) " to upload required documents. Use the Upload button to add each document. You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB. All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help. Please provide the following documents : Cover Letter Resume/CV Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered). Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator. If you need assistance, please contact us at HR.Hiring@tamuc.edu A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at tamus? Share your experience