Finance Supervisor (Account Payable & Treasury)

About the role

Finance Supervisor (Account Payable & Treasury) The Supervisor is in charge of all aspects of AP and treasury operational functions for GESS by supervising, leading, and managing the AP team in the day-to-day operation. The Supervisor is the primary person responsible for vendor creation, invoice verification, payment processing and optimization of payment terms with vendors. Being the main contact person of GESS Finance team who interacts with external vendors and internal staff, with the support of other AP team members, the Supervisor ensures the following tasks are performed by the AP team with satisfactory quality: Oversee and supervise in all areas relating to account payable and treasury related matters. Ensure smooth AP functions by leading the AP team to collate, verify and process invoice payment and staff reimbursement within the internal timeframes. Prepare and update cash flow forecast, monitor cash positions and manage all bank and investment related matters, such as changes in authorised bank signatories, FD placement/renewal, purchase / disposal of ST investments, repayments/drawdown/ rollover of bank loans, etc. Carry out the month end and year end closing process, prepare journal entries, adjust bank reconciliation items and prepare monthly schedules for the related modules / functions. Follow up open issues closely in a timely manner and propose solutions. Ensure all the donation funds raised through school fund raising events are disbursed in a timely manner and keep comprehensive records. Ensure compliance of internal financial policies and procedures by enforcing adequate approvals and budgetary control, tracking cost categorization and matching the budget codes. Identify opportunities for cost savings and cost efficiency. Communicate, discuss and resolve issues with both internal and external stakeholders. Be a main contributor of school change management and support managers and Director of Finance to lead AP and treasury related pipeline projects (e.g. streamline AP internal process, system improvement, customization of AP reports, draft new policies and procedures, etc). Be responsible for the execution of new AP related policies and procedures and communicate effectively with both internal and external parties for the changes made by school from time to time. Update knowledge and expertise of changing statutory requirements, accounting standards, tax laws and charity regulations to determine the implications of such changes to financial / management reporting and internal process. The Supervisor is in charge of fixed assets accounting ("FA") including creating FA cards, recording FA transactions, executing depreciation, retirement and scrap off, and reconciling FA quantity between accounting system and physical records under the supervision of finance managers. Key Accountabilities Account Payables Supervise / approve the creation / updates of vendor's information. Supervise and work with the AP team to receive, match, verify and record supplier invoices (both PO and Non-PO) in the accounting system. Review and ensure the invoices are captured in the correct GL account codes. Verify and ensure all the purchased items have followed the internal procurement SOPs and DOA authorization limits; Communicate and resolve any discrepancies or exceptions with stakeholders. Ensure payment batch is processed at least once a week promptly before the payment due dates of suppliers. Identify, communicate and resolve all vendor payments and staff claim issues. Attend to queries from relevant stakeholders, explain school policies and procedures and propose solutions for the issues identified. Continue to streamline payment process within the entire school, clear backlogs, build trust and improve operational efficiency. Manage cash process for the School, coordinate with requestors and ensure proper follow up of receipts and invoices submission. Assist all ERP post-go live issues, coordinate with ERP consultants, test and close pending issues. Prepare new policies, SOPs and new forms for management review and approval. Reinforce school policies by identifying communicating and rectifying abnormalities with relevant stakeholders. Monitor the actual utilization of budget for all payments, prepare monthly report of actual vs budget for all budget holders and communicate issues whenever necessary. Provide professional and technical support to the AP team in a timely manner. Identify cost saving opportunities and achieve cost and operational efficiency by working closely with procurement team. Other tasks, duties or projects assigned from time to time. Supervisory Tasks: Supervise and provide support to AP team members to ensure smooth day-to-day operation of AP function. Be the backup staff in the absence of other AP team members. Being the leader of the AP team, provide support to resolve process and technical issues within the AP function. Prepare r

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Company Intel

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