Executive Assistant to CEO

Responsibilities

• Executive Support - 70%
• Provide direct support to the Chief Executive Officer, President and Chairman of the Board, including complex calendar management and prioritization
• Serve as a central coordination point for the CEO's office, ensuring timely communication, preparation, and follow-up for internal and external engagements.
• Handle highly confidential and sensitive information with the utmost discretion and integrity.
• Anticipate needs, identify potential conflicts or gaps, and proactively resolve issues to keep the CEO's office operating efficiently.
• Prepare briefing materials, agendas, presentations, and background information to support the CEO's meetings, decisions, and stakeholder interactions.
• Coordinate logistics for board meetings, executive leadership meetings, strategic planning sessions, offsites, and external events as assigned.
• Draft, review, and manage correspondence, communications, and other materials on behalf of the CEO with accuracy, professionalism, and sound judgment.
• Handle highly confidential and sensitive information with the utmost discretion and integrity.
• Anticipate needs, identify potential conflicts or gaps, and proactively resolve issues to keep the CEO's office operating efficiently.
• Manage travel, ensuring seamless logistics and detailed itineraries
• Provide direct support for expense management including accurate capture of billable expenses and compliance with firm policies
• Serve as a delegate or proxy relative to various approvals and workday tasks, vendor invoice processing, etc.
• Prepare meeting materials, agendas, and follow-up documentation
• Obtain and organize information for use in conferences, speeches, and reports
• Partner closely with executive assistants across the organization to coordinate executive schedules, leadership meetings, enterprise initiatives, and special events.
• Build and maintain effective working relationships with key executive assistants at member hospitals and supplier organizations to support executive-level collaboration and meeting execution.
• Operational Excellence - 30%
• Maintain an elevated level of professionalism and confidentiality in all interactions
• Ensure timely and accurate follow-through on client and stakeholder needs
• Support special projects and company-wide initiatives
• Drive operational excellence for the CEO's office by developing, standardizing, and continuously improving administrative processes, meeting workflows, and communication practices.
• Identify process gaps, bottlenecks, and coordination challenges, and implement practical solutions to improve responsiveness, accuracy, and overall effectiveness.
• Support the development of tools, templates, and administrative best practices that strengthen collaboration across executive assistants within the enterprise, member hospitals, and key external partners.
• Required Qualifications
• Work Experience:
• Years of Applicable Experience - 5 or more years Education:
• High School Diploma or GED (Required)

Requirements

• Significant experience supporting C-suite leaders, preferably in a complex, matrixed, or healthcare-related organization.
• Demonstrated ability to partner effectively with exec

Benefits

Additional Information

Executive Assistant to CEO

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Company Intel

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