Office Administrator - Part-Time

Requirements

• Part time in office
• Previous experience in an administrative, office coordination, or operations role
• Strong organizational and multitasking skills with high attention to detail
• Excellent communication and stakeholder management skills
• Experience managing invoicing, purchase orders, or financial processes
• Ability to work independently and proactively in a fast-paced environment
• Bonus points if you have:
• Experience working with co-working spaces or facilities providers
• Experience supporting event planning or workplace experience initiatives
• Familiarity with internal invoicing or finance systems
• Experience collaborating with cross-functional teams such as Marketing

Benefits

Additional Information

About FareHarbor At FareHarbor, our mission is to make experiences better for everyone. Founded in 2013 in Hawaii and acquired by Booking Holdings in 2018, FareHarbor creates powerful tools that enable our clients (think boat rentals, museums, food tours, events and more!) to operate and grow. With over 20,000 clients across 90+ countries-we're the largest in our industry and shaping the future of travel, together. Our team is an 'Ohana of 700+ people around the world. We're passionate about pioneering an industry, embracing challenges with open arms, and delivering value to the experiences industry. FareHarbor Core Values: Think Client First We Are One 'Ohana Be Curious and Learn Own It Act With Integrity Embrace the Challenge Why FareHarbor? Founding FareHarbor required unwavering passion. Turning a start-up into the world's leading and largest reservation software for tours, activities, and attractions required relentless dedication and vision. To date, we've helped over 20,000 global businesses operate successfully and are proud to have played a role in enabling business owners to live their dreams. And since day one, we've known that our real success lies in our people-the Ohana. With each new feature launched and new client onboarded, there is a team of incredible people behind the scenes who are full of dedication, passion, energy, and the will to succeed. And we believe our leadership fuels the success of our people, our business, and our clients. Our Leadership Anchors guide how we work together and lead with purpose to inspire success and drive impact. We encourage everyone to bring their whole selves to work-to believe in their abilities, to freely express their creativity, and to contribute with their own uniqueness by wearing their true colors. We take care of one another and always prioritize health and wellbeing. We give our people the space and trust to learn, to try, to succeed, to collaborate, to think outside of the box, to make mistakes, and even to fail. And then we come together to try again. From the minute you join, you have a voice. You find your space. You make an impact. We celebrate our victories, shout our successes, and are always eager to tackle new challenges. And we can't wait to see all that's to come. What you'll do here: As a Part-Time Office Administrator, you will play a key role in ensuring the smooth day-to-day operations of our office environment. This role is part-time, working 3 days per week, and will act as the central point of coordination between our team, external office providers, and internal stakeholders. You will help create an efficient, well-organized, and engaging workplace, while also supporting cross-regional collaboration on events and office experience initiatives. Office & Facilities Management Act as the primary point of contact for all communications with our co-working space provider (The Commons), managing facilities requests and ongoing coordination Ensure the office space is consistently clean, organized, stocked, and well-maintained Oversee office supplies, stocking, and general upkeep to maintain a high-quality workplace environment Organize and manage IT equipment, including tracking, setup coordination, and general upkeep Events, Culture & Cross-Regional Collaboration Work with teams across regions to plan, organize, and oversee office events, including end-to-end coordination and execution Collaborate with the Bookings & Events team on multi-office cultural initiatives Partner with Marketing on an ad hoc basis to support event planning, merchandising, and curation of office materials and experiences Support teams and the office in ordering catered lunches and organizing team events Financial & Administrative Operations Manage and oversee all commercial invoicing and purchase order (PO) creation within internal invoicing systems Maintain accurate records of expenses, invoices, and office-related financial documentation Executive & Ad Hoc Support Provide ad hoc administrative support to the General Manager, including coordination, scheduling, and operational assistance Support broader administrative duties across teams and the office as needed

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