Executive Manager Advisory Services

Responsibilities

• As an administrative lead for a growing practice, this role will also be a partner to the Chief of Staff to shape and implement key operational and financial processes and policies across the practice.
• The role requires a proactive, solutions-oriented leader with strong executive presence who thrives in fast-paced environments and can anticipate leadership needs while managing multiple priorities.
• Team Leadership & Development- 20%
• Lead, mentor, and develop a team of Executive Assistants supporting senior leaders
• Establish clear performance expectations, provide coaching, and conduct performance reviews
• Promote a culture of accountability, collaboration, and service excellence
• Drive process improvements and standardization across administrative workflows
• Executive Support - 40%
• Provide direct support to senior leadership, including complex calendar management and prioritization
• Coordinate travel, ensuring seamless logistics and detailed itineraries
• Provide direct support for expense management for senior leaders including accurate capture of billable expenses and compliance with firm policies
• Serve as a delegate or proxy for senior leadership relative to various approvals and workday tasks, vendor invoice processing, etc.
• Prepare meeting materials, agendas, and follow-up documentation
• Act as a liaison between leadership, internal teams, and external clients
• Operational Excellence - 20%
• Support and collaborate with the Chief of Staff and the practice Operations and Finance team to shape policy, implement processes and increase operational/financial discipline within the practice
• Identify and implement improvements to enhance efficiency and productivity
• Introduce tools and best practices to optimize administrative operations
• Maintain a high level of professionalism and confidentiality in all interactions
• Ensure timely and accurate follow-through on client and stakeholder needs
• Support special projects and firm-wide initiatives
• Required Qualifications
• Work Experience:
• Years of Applicable Experience - 5 or more years Education:
• High School Diploma or GED (Required)

Requirements

• Strong executive presence and communication skills
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience with Workday or similar ERP systems preferred
• Exceptional organizational, project management, and problem-solving skills
• High level of discretion and ability to manage confidential information
• Collaborative, adaptable, and service-oriented mindset
• Efficient calendar and travel coordination with minimal conflicts or errors
• 7+ years of progressive administrative experience, including leadership responsibilities
• Experience supporting senior executives in professional services or consulting (healthcare preferred)
• Proven ability to manage multiple high-priority responsibilities in a fast-paced environment
• Education:
• Bachelor's degree preferred
• Additional Job Requirements:
• Remain in a stationary position for prolonged periods of time
• Be adaptive and change priorities quickly; meet deadlines
• Attention to detail
• Operate computer programs and software
• Ability to communicate effectively with audiences in person and in electronic formats .
• Day-to-day contact with others (co-workers and/or the public)
• Making independent decisions
• Ability to work in a collaborative business environment in close quarters with peers and varying interruptions
• Working Conditions: Air conditioned office space
• Travel Requirements: Travel 1-20% within the US
• Qualified full-time and part-time employees also receive access to

Benefits

Additional Information

Executive Manager Advisory Services

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Company Intel

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