Law Enforcement Asst Rec Mgr

About the role

This position is responsible for assisting the Police Records Manager in the technical and supervisory functions within the Records Division to include complex technical duties designed to expedite the administrative processes and procedures related to documenting, maintaining, and controlling police records, case files, statistics, NIBRS reporting, and public information. Duties include making decisions under the oversight of the Police Records Manager regarding daily operations such as planning, coordinating, scheduling, assigning, and evaluating the work of Records Division personnel; responsible for the development and management of the Police Records systems; retrieving and distributing law enforcement data and information; respond to inquiries and complaints and conduct internal or citizen complaint investigations. Ensure the processes and procedures of the department are adhered to and that critical timelines are disseminated to assigned staff and met. Review and make decisions on improving the operational efficiency within the Records Division; determine the appropriate use and organization of Records Division employees. Conduct employee performance evaluations; provide corrective counseling and make recommendations regarding disciplinary actions. ESSENTIAL RESPONSIBILITIES Supervises, schedules, reviews and evaluate the work activities of assigned staff in the Records Division. Supervises the day-to-day operations within the Records Division. Conduct performance evaluations of assigned personnel. Provides guidance, vision, and instruction to personnel to assist in meeting requirements and expectations. Oversee Records Division responsibilities are completed within legal and procedural requirements. Schedules and conducts regular group and individual meetings with Records Division personnel. Effectively recommends and/or takes actions regarding Records Division personnel to include probationary decisions, discipline, terminations, and performance evaluations with approval from the Police Records Manager. Participate in interview panel for hiring of Records Division personnel or appoint appropriate personnel as needed. Assists with the development of budgetary recommendations and administrations. Identifies system and equipment operations deficiencies and recommends potential solutions. Assist with maintaining computer system records. Assists in developing departmental policies and procedures and maintaining compliance. Resolves citizen and internal complaints regarding Records Division and Records Division personnel. Mentors, coaches, counsels, and resolves conflicts among Records Division personnel. Follows specific legal guidelines, oversees the preparation and distribution of police reports and other reports to individuals and agencies requesting such reports. Monitors safety conditions of the work environment. Participates in Command Staff meetings, coordinates and participates in job-related training and leads staff meetings. Assist in overseeing court ordered juvenile expungements and sealing of records, and expungements of adult records. Oversees reporting of internal statistics for NIBRS reporting. Coordinates NIBRS reporting per FBI and State requirements. Directs the destruction of police records in accordance with departmental policy and State and Federal mandates. Assists in conducting organizational studies as needed regarding work flow, time factors, procedures, and staffing needs and make recommendations to the Police Records Manager. Assists with coordinating upgrades to the Records Management System for quality data control. Oversee the security of all Police records. Assists with providing security audits of Police Department databases as requested. Oversee that requests for background information are processed within established guidelines, rules, and regulations of the Public Information Act. Ensures departmental compliance with legal guidelines for release of any or all information. Assist with security profiles of the RMS software, PowerDMS, Coplogic, CRASH, Emerald, Public Information website, Texas Driver's License Imaging, and any other acquired databases for the Police Department as assigned, for all internal and external users. Participate in the development of records related goals and objectives, as well as policy and procedures. Oversee the weekly balancing and reconciling of money received at the front counter. Ensure Records Division staff is properly trained in all areas of their specific job requirements. Responds to questions and concerns from departmental staff, general public, and other agencies. Attends and participates in training seminars and programs; continually keep abreast of changes in procedures, regulations, and laws. Performs other job-related duties as assigned. MINIMUM REQUIREMENTS Bachelor's degree in Criminal Justice, Business/Public Administration or other app

Benefits

Additional Information

STARTING PAY: $20.69 - $30.91 per hour (DOQ)

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Company Intel

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