Re-Advertisement: Grants Officer, Somalia - Future4Binti (F4B)

About the role

The Grants Officer provides day‑to‑day grants management and compliance support for the programme's multi‑country, multi‑partner sub‑award portfolio. The role ensures accurate documentation, timely reporting, sub-grantee follow‑up, and coordination of grant processes, working closely with the Senior Grants Officer, Programme Finance Manager, Programme Accountant, Programme Director, and country teams. The Grants Officer supports the full sub‑award cycle - from documentation and sub-grantee onboarding to monitoring, compliance checks, amendments, and close‑out - ensuring that each step is aligned with donor rules, organisational policies, and programme standards. This role acts as the administrative and coordination backbone of the grants function, helping maintain organised systems, quality documentation, and clear communication with sub-grantees. ABOUT YOU You are an organised, detail‑oriented professional who enjoys keeping systems running smoothly and ensuring that documentation, reporting, and compliance requirements are met on time. You thrive in roles that require strong coordination, clear communication, and consistent follow‑up with sub-grantees and internal teams. You are comfortable managing large volumes of information, maintaining audit‑ready records, and supporting sub-grantees to meet grant requirements. You have a good understanding of donor‑funded programmes and can apply policies, templates, and guidelines with accuracy and consistency. You communicate clearly, are responsive and dependable, and work well across teams and cultures. You take initiative, ask the right questions, and escalate issues when needed. You enjoy supporting sub-grantees, solving small problems before they become big ones, and contributing to a well‑run grants portfolio. Above all, you bring integrity, professionalism, and a commitment to helping the programme deliver its goals through strong, compliant, and well‑managed sub‑awards. PRIMARY RESPONSIBILITIES Sub ‑ Award Administration and Documentation Support the preparation, review, and processing of sub‑award agreements, amendments, and extensions. Maintain an organised, central, audit‑ready digital and physical filing system for all sub-grantee documents (agreements, reports, correspondence, deliverables). Prepare sub‑award packages, routing requests, approval forms, and documentation for signature. Maintain up‑to‑date grant records in grants management systems, trackers, and databases. Sub-Grantee Onboarding and Communication Support sub-grantee onboarding sessions by preparing materials, checklists, templates, and compliance briefings. Serve as the first point of contact for routine sub-grantee questions related to reporting schedules, templates, deliverables, and documentation requirements. Disseminate updated tools, templates, and guidance to sub-grantees and ensure consistent use. Reporting Coordination and Compliance Monitoring Track sub-grantee reporting (programmatic and financial) deadlines and follow up to ensure timely submission. Conduct first‑level quality checks on financial reports for completeness and alignment with templates, provide feedback to the sub-grantees. Support the Senior Grants Officer in conducting compliance spot‑checks, desk reviews, and documentation sampling. Facilitate sub grantee's audit reviews and implementation of audit recommendation. Sub-Grantee Monitoring and Follow ‑ Up Maintain the programme's sub‑grants monitoring tracker, including deliverables, milestones, risk flags, compliance findings, due diligence updates, and reporting status. Coordinate logistics and documentation for sub-grantee monitoring visits, including schedules, checklists, and visit notes. Support follow‑up on agreed actions, risk mitigation measures, and documentation corrections. Coordination with Programme, Finance and Technical Teams Work closely with the Senior Grants Office

Benefits

Additional Information

ABOUT THE PROGRAMME Future for Binti (F4B) is a 5-year programme in partnership with Plan International and select Community-Based Organisations (CBOs) that will be implemented in Kenya, Ethiopia and Somalia. Practices like female genital cutting and child marriage harm hundreds of millions of girls and women worldwide, violating their rights and limiting their health and future. In East Africa - especially Ethiopia, Kenya, and Somalia - these practices remain common because of deep-rooted traditions, poverty, and weak laws, made worse by gender inequality and crises like conflict and climate shocks. Despite efforts to end them, progress is slow due to systemic challenges and regional differences. To address these challenges, the Future4Binti (F4B) programme seeks to protect girls from harmful practices like female genital cutting and child marriage by challenging harmful social norms, promoting positive behaviour change, and improving care for those affected. Its goal is to create safer communities where girls can enjoy better health and reach their full potential.

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