Executive Assistant

About the role

We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Operating Officer. The ideal individual will have the ability to exercise good judgment in a variety of situations, strong communication, organizational skills, an ability to work independently under pressure and to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

• Manage a complex calendar and keep the Chief Operating Officer well informed of upcoming commitments and responsibilities
• Arrange detailed, complex travel itineraries and agendas, and compile documents required for business trips
• Follow all internal policies and processes, including travel and expense reporting, and work with Compliance to obtain required approvals
• Exercise strong judgment when conflicts arise, handle matters proactively and expeditiously, and ensure successful completion of projects under firm deadlines
• Organize and facilitate team engagements, social activities, and outings
• Safeguard confidential information and represent the Office of the Chief Operating Officer with professionalism and discretion
• WHAT'S REQUIRED
• 5+ years of experience supporting senior executives
• Strong organizational and project management skills, with the ability to prioritize competing demands, track deliverables, and meet tight deadlines
• Excellent written and verbal communication skills, with strong interpersonal abilities and experience working with senior stakeholders
• Proven discretion and judgment in handling confidential and sensitive information
• Ability to work independently in a fast-paced environment and flex hours as needed to support urgent or global requests
• Commitment to the highest ethical standard
• WE TAKE CARE OF OUR PEOPLE
• We invest in our people, their careers, their health, and their well-being. When you work here, we provide:
• Fully-paid health care benefits
• Generous parental and family leave policies
• Volunteer opportunities
• Support for employee-led affinity groups representing women, people of color and the LGBT+ community
• Mental and physical wellness programs
• Tuition assistance
• A 401(k) savings program with an employer match and more
• ABOUT POINT72

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