Project Administrator

About the role

This is a hands-on role across a large, multidisciplinary team. You'll take ownership of the project office and support how the team works day to day - from keeping schedules aligned, to setting up workshops, to making sure new starters feel welcome from day one. It's a role that suits someone who is proactive, organised and comfortable working across different people and priorities.

Responsibilities

• Keep the team connected
• Manage calendars, team leave and travel so everyone knows who's where
• Support meeting coordination and day-to-day communication
• Maintain team structures and keep information current and accessible
• Support the projects
• Provide reliable, responsive support to the team and project leaders
• Help manage email groups, schedules and coordination points
• Maintain clear, consistent digital filing and project records
• Own the day-to-day operation of the project office
• Manage supplies, deliveries and workspace setup
• Coordinate seating and support visiting staff and consultants
• Bring people together
• Coordinate workshops - from planning through to delivery
• Organise team events, celebrations and informal moments
• Support onboarding so new team members feel part of the team quickly
• Strengthen team culture
• Help create a welcoming, inclusive environment
• Keep people connected across teams and locations
• Contribute to a positive, collaborative studio culture
• What you bring
• Experience in a coordination, team support or PA/EA role
• Strong organisation skills and attention to detail
• Confidence managing calendars and communication through Microsoft Outlook and Teams
• Clear, professional communication and a calm, practical approach
• The ability to take initiative and work with minimal direction
• You might also have:
• Experience in a design studio or professional services environment
• Skills in Adobe InDesign for basic document formatting
• Experience managing digital files and records.
• Our team enjoys a wide range of benefits to support their development and well-being:
• 16 weeks paid parental leave for both primary and secondary carers.
• A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility
• Inter-studio transfer opportunities
• Wellbeing benefits
• Development and training opportunities, including access to online training programs and our People Coach program.
• Study assistance.
• Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.
• Apply Now
• We're a fast-paced and proactive practice, so we don't wait until applications close to review them.
• Please note that we do not accept speculative candidates via agencies or third parties.

Benefits

Additional Information

In this role, you sit at the centre of a busy project environments - connecting people, keeping things organised, and making sure the day-to-day runs smoothly. You'll work closely with project leaders and the wider team, helping create a space where people can focus on their work, knowing the details are taken care of.

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