Executive Assistant - Johnson Barrow
External
Ambiententerprises · Seattle, WAPrepare for this interview
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About the role
At Johnson Barrow, we believe that our strength starts with a passion for excellence. Our 60 years of innovation allows us to be one of the most established and respected HVAC organizations in the Pacific Northwest. We are proud to be on the cutting edge of system technology, which is extremely critical in today's energy conscious market. By continually striving to foster a positive, supportive culture, we not only hold ourselves to the highest standard for our customers but enjoy and take great pride in the work we do! Position Summary Johnson Barrow is seeking a highly organized, proactive Executive Assistant to support our Executive Leadership Team This role is essential to the effectiveness of our leadership team and requires exceptional organizational skills, strong communication abilities, and the discretion to manage sensitive information. The Executive Assistant will act as a trusted partner, helping coordinate priorities across sales, operations, and executive leadership in a fast-paced, project-driven commercial HVAC environment.
Responsibilities
- Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders
- Manage travel arrangements, itineraries, and expense reporting for assigned executives
- Prepare, review, and edit correspondence, presentations, reports, and executive-level documents
- Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners
- Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation
- Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items
- Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts
- Help align schedules and priorities between sales and operations leadership to support efficient decision-making
- Maintain organized digital and physical filing systems, including contracts and confidential documents
- Handle sensitive and confidential information with professionalism and discretion
- Support special projects and provide general administrative support as needed
Requirements
- 3+ years of experience as an Executive Assistant or in a senior administrative support role
- Proven ability to support multiple senior leaders simultaneously
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication abilities
- High level of professionalism, discretion, and confidentiality
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams and CRM systems preferred
- Ability to work independently, anticipate leadership needs, and proactively solve problems
- Strong attention to detail and follow-through
- Experience supporting leadership in commercial HVAC, construction, engineering, or related industries
- Familiarity with manufacturers' representative firms or project-based organizations
- Associate's or Bachelor's degree
- Key Competencies
- Strong judgment and discretion
- Excellent interpersonal and relationship-building skills
- Ability to manage shifting priorities in a dynamic environment
- Proactive, solutions-oriented mindset
- Calm, professional demeanor under pressure
- Compensation: $80,000 - $100,000 annually
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