Information Management Special Projects Supervisor

About the role

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. We are seeking an Information Management Special Projects Supervisor to join our Firm. This position will be based in our New York office (hybrid). This person oversees special projects related to the Firm Records Management processes, specifically related to destruction and client file transfers. They manage Firm/client records proactively and substantively participates in all aspects of the entire records lifecycle, from label creation to offsite storage for both paper and digital media, act as a key resource and liaison for the Firm's attorneys, clients and business services professionals, offering advice, instruction and guidance when necessary and ensuring compliance at all times, utilize various technology applications to effectively manage Firm/client records and information proactively and are responsible for providing guidance, direction, mentorship and instruction to other Information Management and Records team members related to Records Management initiatives. Coordinates client file requests; involving IT, General Counsel's office and others as needed. Coordinates data/file destruction requests related to protective orders, confidentiality agreements and other client-specific obligations. Prepares reports and summaries by through data manipulation and analysis in Excel using formulas, pivots and other advanced functions Analyzes reports and data patterns to identify duplicative records and/or data anomalies, such as missing, incorrect, incomplete, inaccurate entries found in the Firm's Records Management Systems Ensure the accuracy and integrity of the data stored within the Firm's Records Management Systems by updating and maintaining pertinent identifying information related to physical project files Performs searches in the Firm's databases and Records management systems to locate and retrieve onsite and off-site Firm records Prepares electronic media for digital archival and retrieval Reconciles offsite box vendor reports against the Firm's records Researches and reconciles issues through analysis of historical data, review of email chains and interviewing case teams and other department members Participates in the development of workflows to efficiently process large volumes of file containers Coordinates with other offices for file retrieval/archival/destruction as necessary. Coordinates attorney departure file and email reviews; overseeing data file transfer when applicable. Reconciles files of terminating paralegals. Coordinates case room work and special records departmental projects. Acts as a representative for the department ensuring that file keeping best practices are followed. Communicates department and Firm best practices to partners, attorneys and business services professionals. Assists in design and preparation of training materials and provides training to team, other business services professionals and attorneys Assists in implementing and administering retention and quality control programs. Assists management in determining need for change, and in developing and implementing the same. Identifies and communicates with management the need for team training/coaching. Monitors weekend and after hours projects, assisting where necessary to meet deadlines Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Maintains a complete understanding of the Firm's records management processes, best practices and systems. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned.

Requirements

• Knowledge of Firm operation, policies and procedures
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Knowledge of database searching syntax and logic, familiarity keyword and term searching.
• Experience using SQL and/or Power BI to analyze data.
• Knowledge of text and PST file types.
• Ability to manipulate data using Excel advanced functions
• Familiarity with productivity tools used for file transfers and copies (FTP), file compression (RA

Additional Information

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

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