IN_RBIN_Senior Officer_Administrative, Secretarial Services

Requirements

• 5-8 years' experience as Secretarial or Office Assistant role
• 3 years' experience as executive secretary to Senior leadership
• Knowledge
• Competent in Domestic and International travel guidelines and understanding of policies
• Exposure in working with tight schedules & handling crisis
• Functional skills
• Competent in MS Outlook and Office tools, share point, ppt preparations
• Competent in communication and interpersonal skills
• Competent in time management, SAP & IT tools
• Purpose of this position is to support senior leadership by acting as a partner in effective management of stakeholders, meeting schedules, travel, administrative support and related tasks while maintaining high confidentiality.

Additional Information

Organize and manage appropriate schedule management Organize calendars and appointments by prioritizing multiple internal and external meetings, maintaining a list of contacts to ensure efficient use of leadership time Manage Meetings Organize meetings, audio/video conferences, workshops and logistics ensuring all necessary arrangements are met for achieving successful meetings Liaise and manage Stakeholders Communicate and close loop with internal and external stakeholders about meeting schedules and agenda, travel plans by maintaining confidentiality of sensitive information Manage Travel and accommodation Organize travel arrangement including flights, hotels and transportation ensuring a comfortable travel experience and timely settlement of the travel bills as per internal policy Provide Administrative Support Support for Presentations, Data management, relevant events/workshops, audit coordination, Managing office supplies, report cost center expenses, Asset management and process invoice for smooth flow of business operations Organize and drive Employee engagement and communication coordination Enable and drive employee engagement and Communication matrix Education Graduation (BA/ B.Sc/B.Com) or post-graduation in any discipline Secretarial Practice diploma/Course will be an added advantage

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