Administrative Assistant II

About the role

Solera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life's other most important assets: our homes and digital identities. Today, Solera processes over 300 million digital transactions annually for approximately 235,000 partners and customers in more than 90 countries. Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation. For more information, please visit solera.com. The reception role is responsible to welcome and directing visits, answering phone calls, scheduling appointments, and maintaining a clean and organized office. They also handle administrative tasks such as sorting mail, managing office supplies and providing general support to other staff members. A qualified candidate should possess strong communication skills, professionalism, and an accessible attitude. They should also be organized, detail-oriented, and capable of multitasking in a fast-paced environment. This position is important because it ensures the smooth operation of the office daily activities. A receptionist acts as the face of the company, helping to build trust and credibility with clients, and keeping internal workflows efficient.

Responsibilities

• Greet and coordinate all guests to Solera office including set-up of conference rooms and meetings
• Support Facilities team with administrative tasks such as tracking and maintaining files
• Welcome clients, prospective candidates, and other visitors
• Communicate with vendors and schedule when needed
• Maintain security by screening, registering, and referring visitors to the appropriate person
• Forward voicemails to the appropriate department
• Set up new employees with an employee access badge
• Assist with ordering and maintaining office supplies for site
• Assist staff in the implementation and organization of internal and building-to-building moves
• Assist with the initiation of purchase orders as requested by management or other involved parties
• Take maintenance requests, distributing and closing out work orders as required; coordinate service requests as needed
• Responsible for shipping, receiving, and distribution of external and inter-office packages
• Responsible for sorting and sending out mail
• Maintain confidentiality
• Perform other duties as assigned

Requirements

• Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job will be considered
• High School Diploma or General Education Degree (GED)
• Minimum of 1 year of experience in similar reception and /or facilities role
• Must have hands-on experience with MS Office applications (Word, Excel, and Powerpoint); knowledge of other software applications
• Must be reliable and a team player
• Ability to effectively communicate with all levels of the Company and general public, both verbally and in writing
• Ability to demonstrate a courteous, tactful, and professional approach with employees and external customers and vendors
• Ability to accurately complete tasks/projects within allowed timeframes
• Ability to orchestrate multiple activities simultaneously
• Ability to perform special assignments as requested by management
• Ability to efficiently organize, manage, and coordinate meetings and events
• Ability to work both independently and as part of a team
• Ability to maintain confidentiality
• EQUAL OPPORTUNITY EMPLOYER

Additional Information

Administrative Assistant II/Jakcsonville

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