Purchasing Officer

Responsibilities

• Process purchase requisitions and purchase orders accurately and efficiently.
• Source and evaluate suppliers to obtain competitive pricing, quality products, and reliable services.
• Coordinate with departments to ensure procurement needs are fulfilled in a timely manner.
• Maintain good relationships with approved suppliers and vendors.
• Verify supplier quotations, product specifications, and delivery schedules.
• Assist in negotiating prices and terms with suppliers under the guidance of the Purchasing Manager.
• Ensure all purchases comply with hotel policies, approval procedures, and brand standards.
• Maintain proper documentation and filing of purchasing records, invoices, and related documents.
• Monitor delivery status and follow up with suppliers regarding pending orders.
• Assist in maintaining supplier databases and conducting vendor evaluations.
• Coordinate with Receiving, Cost Control, and Finance departments to ensure smooth procurement processes.
• Support inventory control activities and assist in monitoring stock availability.
• Prepare purchasing reports and provide administrative support to the Purchasing Department.

Requirements

• Minimum 1-2 years of experience in purchasing, procurement, or a related role, preferably in a 4- or 5-star hotel.
• Knowledge of purchasing procedures, supplier management, and cost control principles.
• Good negotiation, communication, and organizational skills.
• Proficiency in Microsoft Office applications, especially Excel.
• Familiarity with procurement systems or hotel operating systems is an advantage.
• Good command of English (spoken and written).
• Strong attention to detail and ability to maintain accurate records.
• Ability to work under pressure and manage multiple priorities.
• High level of integrity, responsibility, and professionalism.
• Team player with a proactive and service-oriented attitude.

Benefits

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Company Intel

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