Executive Assistant

Responsibilities

• Provides the Team with administrative support. Includes complex calendaring, planning, screening and making phone calls, arranging global travel and creating expense reports
• Plans and coordinates events and meetings on and offsite, including preparation of meeting materials, logistics, agenda, and communications with attendees
• Develops and maintains positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature. Manages information flow
• Provides staff meeting support. Prepares agendas, takes notes and distributes meeting minutes and presentations. Tracks action items and communicates status
• Creates presentations, drafts emails and other communications
• Shares best practices with colleagues and other EAs
• Manages ad-hoc projects
• Flexibility to support other Finance VPs as needed/available

Requirements

• 6+ years relevant experience in a fast-paced/dynamic company
• Associate degree in Business or equivalent experience
• English in written and verbal communications is a must as to support a global team
• Strong detail orientation and solid analytical skills.
• High level skill with Microsoft Office tools, especially PowerPoint, Teams, Word, and Excel
• Proven and successful team player and team building skills
• In-depth knowledge of company protocol and business issues/needs and the ability to work within a matrix-ed organization
• #LI-KC1
• Learn More
• About Autodesk
• Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
• We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
• When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
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• Diversity & Belonging
• We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
• Are you an existing contractor or consultant with Autodesk?
• Please search for open jobs and apply internally (not on this external site).

Benefits

Additional Information

Job Requisition ID # 26WD98626 Position Overview This is a hybrid role but must be able to commute to Beijing when needed. We are looking for a rockstar Executive Assistant to support our Vice President of Sales Finance, based in Beijing and her global finance team about 60 members. Our idea of a great team includes transparency, kindness, cutting-edge technology, rolling up our sleeves when needed and supporting one another. We are looking for someone who provides administrative support to the high level of leaders in the team by acting as a facilitator and liaison, handling details of a highly confidential and critical nature to internal and external contacts. The ideal candidate is very flexible, enjoys working in a fast-paced environment and managing multiple tasks, and is not afraid of making recommendations to create better ways of working. The position requires high confidentiality and maturity, use of initiative, tact and independent judgement to pro-actively address potential problems and ensure an efficiently functioning team. Does this resonate with you? We would like to meet you.

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