University Records Management Officer

Requirements

• Required Qualifications:
• Familiarity and experience with current trends and practices for records management, legal requirements for records, and inactive records management
• Experience facilitating training programs and workshops
• Experience with electronic records and information management practices, strategies, and systems
• Preferred Qualifications (one or more):
• Master of Library and Information Science, Masters of Archives and Records Management, or a relevant advance degree
• Familiarity with issues involving information security
• Experience with handling confidential information and compliance with privacy rights
• Experience leading a program and managing an oversight committee
• Experience mentoring and developing skillset for direct reports
• Familiarity with DocFinity and Microsoft SharePoint
• Familiarity and experience with working in Higher Education or Academic Research Libraries
• Experience managing budgets
• Effective interpersonal and organizational skills, providing timely updates and completion of projects, team leadership and collaborative work abilities, and proficient written and oral communication are also key qualities.
• Important Note : You must be a U.S. citizen to apply.
• MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
• Bachelor's Degree
• 10+ years of relevant experience, includes 3+ years of supervisory experie

Benefits

Additional Information

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants . Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants . POSITION SPECIFICS The Pennsylvania State University Libraries seek applications for the position of University Records Management Officer . This position will be responsible for leading the Office of Records Management and the University's records management initiatives. Working closely with the University Archivist, the University Records Management Officer will establish, evaluate, apply, and update university records retention policies to support the transfer of records to the University Archives. This position will also advise academic and administrative departments at all campuses on the appropriate retention and disposition of records. Responsibilities include but are not limited to: Supervise personnel and direct the operations of the Office of Records Management , which includes the Records Center . Set programmatic goals, develop multi-year strategic plan for the team, and manage projects to advance records management services. Lead the hiring, training, and performance management of staff. Maintain and update Policy AD35: University Archives and Records Management in partnership with key administrative stakeholders. Assist in the development of university-wide policies and procedures that have records management/compliance implications. Chair the University's Records Management Advisory Committee which approves updates to records retention schedules and advises on records management projects and system implementations. Lead and contribute to the Office's efforts to build relationships across all campuses to promote records management and facilitate university-wide awareness in the proper handling and retention of electronic and paper university records. This includes working with internal units to create marketing materials and communication. Lead and contribute to the Office's online and in-person training programs and documentation efforts . Facilitate meetings and networking for staff assigned as Records Management Liaisons which include organizing an annual conference geared toward educating Records Management Liaisons and other Penn State University faculty and staff. Consult with departments to identify and implement information lifecycle management best practices for IT systems used for creating, storing, and utilizing electronic and paper university records. Assist in IT projects related to system implementation or software decommissioning that have relevant electronic records to enable compliant archival transfer and disposition. Serve on University-level and Libraries committees and task forces , as appropriate. Some of the key stakeholders the University Records Management Officer will partner with to maintain and update Policy AD35 include the Office of General Counsel, Risk Management, Information Security, Internal Audit, and Human Resources.

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