Receptionist

About the role

Sr. Receptionist Omaha, NE (onsite) 3 Months (Temp to Hire) Mon-Fri, 8:00am - 5:00pm Must be able to list 50lbs on their own. No driving will be required for this role. Pre Planning Phase Responsibilities - Manage all visit and event requests submitted through Briefing Edge, including: o Customer meetings o Town halls o On-site executive or MC events in Omaha - Coordinate travel logistics, including: o Flight planning and monitoring o Car service and ground transportation scheduling - Communicate and align with: o Executive Administrative Assistants o Members of the Executive Committee when planning or expanding events - Allocate workspace needs for visiting MC or executive members: o Assign rooms or desk space in Sierra View and/or Outlook - Plan meeting logistics: o Reserve meeting rooms o Coordinate schedules and agendas o Manage the digital display located in the lobby area - Arrange technical requirements: o AV support for meetings and events o Wi Fi and system access for guests and visitors - Prepare for client audits: o Coordinate with audit teams o Align schedules and space needs o Coordinate catering requests and potential client visits - Plan tours connected to the Output Solutions group - Maintain a vetted list of preferred vendors to support a white glove experience 2. Arrival of Customer or Guest Phase - Provide day of arrival support, including: o On site greeting and escorting customers, MC members, or executives o Coordination with car services and transportation vendors o Coordinate luggage assistance - Ensure: o Workspace, meeting rooms, and technology are ready upon arrival o Any last minute changes are addressed promptly - Act as primary point of contact during arrival to ensure a seamless experience 3 . On Site Services - Deliver a white glove on site experience, including: o Escorting guests throughout their visit as needed o Serving as the central coordinator for real time requests - Manage food and catering services: o Coordinate with catering manager and food arrangements o Handle special dietary or executive requests - Facility amenities/coordination: o Special setups: Work with FAST Team or facilities dept on desired setup or special requests. o Coordinate print services/signage requests Must be able to list 50lbs on their own. No driving will be required for this role.

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Company Intel

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