Administrative Assistant II - Health Department

Requirements

• Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
• (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR:
• One year with Pima County in an Administrative Assistant I position.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
• Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
• Experience supporting

Benefits

Additional Information

Job Description Summary Department - Health Department Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5896 - Administrative Assistant II Salary Grade: 2 Pay Range : Hiring Range: $17.37 - $20.41 Per Hour Pay Range: $17.37 - $23.45 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 7/3/2026. The Pima County Health Department is hiring two Administrative Assistant II positions within the Business Operations Division. These positions provide customer-focused administrative and recruitment support, with an emphasis on ensuring fair, organized, and timely recruitment and interview processes. The positions partner with hiring managers, candidates, staff, and HR to prepare recruitment materials, coordinate interviews, support communication, and serve as Equal Employment Opportunity (EEO) monitors. The roles require detail-oriented and professional individuals committed to delivering responsive service and supporting the recruitment of qualified staff while maintaining accuracy and consistency in all processes. In addition to recruitment duties, these positions support the departmental phone team by answering calls, routing inquiries, and providing information, and assist with public records requests by collecting and tracking responsive documents. The roles also provide general administrative support to the Business Operations unit, including accounts payable/receivable processing, meeting minutes, phone tree updates, and special projects, requiring flexibility, collaboration, and strong attention to detail. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Responds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities.

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