School Admin Executive - Choa Chu Kang - Start on 15 June

Responsibilities

• 📝 Procurement & Invoicing
• Verify supplier invoices and match against records
• Process payments twice monthly (1st & 16th)
• Handle vendor enquiries and payment matters
• 📦 Inventory & Store Management
• Receive and track deliveries
• Follow up on outstanding or missing deliveries
• Maintain inventory records
• 🖨️ Office Supplies Administration
• Monitor stationery and consumable stock levels
• Receive deliveries and distribute items to staff
• 👥 Staff Administration
• Prepare onboarding kits for new hires
• Coordinate staff gifts, souvenirs, ART kits, and masks
• Book facilities such as Auditorium, Kaizen Hall, and Black Box
• 🎓 Student Administration
• Compile meal token lists
• Arrange transport and catering for events and activities
• 🔧 Ad-Hoc Support
• Light pantry upkeep
• Raise maintenance requests for faulty items
• Support operational tasks assigned by management

Requirements

• Strong administrative and coordination skills
• Experience in invoice processing and inventory management
• Good communication and stakeholder management skills
• Detail-oriented and able to manage multiple tasks simultaneously
• Proficient in spreadsheets and document management tools
• Experience with KRIS / GeBIZ will be an advantage
• Team player with a high level of confidentiality and professionalism
• Ideal Candidate:
• Process-driven and organised
• Comfortable liaising with vendors and internal stakeholders
• Able to meet deadlines and maintain accurate records
• Experienced in logistics coordination and administrative support
• Contract duration : 6 months (15 June 2026 to 14 Dec 2026)
• Working Arrangement:
• Monday to Friday: 8 to 5.30pm / 8.30am to 6pm / 9am to 6.30pm (flexible timing available)
• Location: Choa Chu Kang
• Salary: $2,580 per month; $2,760 per month from July onwards
• EA License No.: 96C4864
• Reg No.: R25128798 HUANG QIMENG

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