Administrative Assistant, SWE Programs

About the role

You will provide administrative support to Sr. Director/Director within SWE Programs and their Engineering Program Management team. The ideal candidate will demonstrate the ability to multitask, while working in a fast-paced, change-oriented environment. You will be self-motivated, proactive, maintain a strong emphasis on organization and an unwavering attention to detail. This is a demanding role that needs someone with flexibility, good judgment, great communication, and the ability to implement effective systems. You will have the opportunity to have meaningful impact, grow your skills, and have fun in this challenging and exciting role!","responsibilities":"Daily activities include calendar management, organizing meetings and video/conference calls while actively utilizing your keen problem solving abilities as challenges arise. Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timeliness. Plan, coordinate and execute internal events such as off-sites and team building events. Manage a floor plate which includes, ordering and stocking office supplies & snacks, updating floor plans, submitting facilities and maintenance requests, staying up-to-date on all security protocols to help ensure the security and privacy standards within our floor plates. On board new hires with AOU equipment, access requests and desk allocation. Ability to support heavy team ordering of expensed test equipment and lab consumables. Processing credit card purchases (P-Card & M-Card) for the teams, keeping digital receipts and sending proof of purchase to respective admin for reconciliation.

Requirements

• Proficiency with iCal, Mail, Keynote and other Mac OS/iOS based office systems a plus.
• Exercise good judgment, integrity and discretion at all times, especially when exposed to highly sensitive material and confidential information.
• 3+ years administrative and calendaring experience supporting Sr. Director or above, preferably in a high tech environment
• Experience providing calendar management, prioritizing inquiries and requests while troubleshooting conflicts; making judgments and recommendations to ensure smooth day-to-day engagements.
• Possess excellent written and verbal communication skills with a strong sense of professionalism.
• Ability to work successfully in a team environment, act as a trusted resource, and build effective working relationships inside and outside the group is critical.
• Detail-oriented and organized with experience coordinating travel logistics, managing bookings, and handling last-minute itinerary changes efficiently.
• Must possess a "can-do" attitude, be well organized, have acute attention to detail, and have the ability to handle multiple tasks with excellent follow through.","internalDetails":null
• Pay & Benefits
• Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Additional Information

At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you will accomplish. If an exciting, fast paced, pressure-filled environment catches your attention, then consider joining us.

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