Administrative Assistant II

Responsibilities

• Prepare and file various reports generated within the office, including budget forecasting, daily and weekly volume reports, overtime reports, and other reports or correspondence as required by the Corporate Office, Managers, and Supervisors.
• Order equipment and supplies as needed to support office and operational needs.
• Receive and process all incoming and outgoing correspondence for the office.
• Code and process invoices through the company's bill-paying system.
• Organize and maintain filing systems for correspondence, reporting, and inspections.
• Maintain handbooks and procedures related to safety and regulations and assist the Manager in ensuring compliance.
• Ensure accurate completion and reporting of timesheets in accordance with company policy.
• Serve as receptionist when required, handling and routing incoming telephone calls appropriately.
• Schedule employee training sessions and assist with travel arrangements for employees.
• Perform tasks to maintain the appearance of the company's building, facilities, and equipment, ensuring they are neat and orderly.
• Provide assistance with any other tasks as assigned.

Requirements

• High School Diploma or equivalent.
• At least two to four years of experience as an administrative assistant or equivalent office experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with a particular emphasis on Excel.
• Strong analytical abilities, capable of making independent decisions and judgments, and exercising initiative with accuracy and attention to detail.
• Ability to effectively interact with internal personnel as well as vendors and customers.
• Strong organizational and multi-tasking skills, with a proven ability to prioritize tasks and meet deadlines.
• Work is performed in an office environment with minimal physical requirements.
• Valid driver's license with a clean driving record.
• Cleared criminal background and satisfactory reference checks.
• Compliance with the company's drug and alcohol policy, including pre-employment testing.
• This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the United States for the duration of their employment.
• Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains' compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
• By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process. Learn more .

Benefits

Additional Information

Job Type: Regular Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas. We're on the lookout for passionate self‑starters who thrive in fast‑moving, collaborative, and innovative environments. This position is responsible for providing a broad range of administrative and clerical support to the operations group. The ideal candidate should possess a diverse set of skills, demonstrating flexibility and the ability to work effectively under pressure. The role requires handling routine matters with limited supervision to help maximize the Managers' productivity.

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