Admin II

About the role

The College of Engineering and Science (COES) is seeking a professional and organized individual to support the Dean's Office. This position provides executive support to the Dean and Associate Dean by coordinating communications, schedules, meetings, and special projects while helping ensure the efficient operation of the office. RESPONSABILITIES: Provide executive operations support to the Dean and Associate Deans of the College of Engineering and Science (COES), ensuring efficient coordination of priorities, initiatives, and daily operations. Serve as a liaison among academic departments, administrative units, university stakeholders, and external partners to facilitate communication and collaboration. Manage emails, correspondence, and general inquiries for the Dean's Office in a professional and helpful manner. Handle confidential and sensitive information related to personnel matters, college operations, and strategic initiatives while maintaining the highest level of professionalism and discretion. Coordinate complex calendars for the Dean and Associate Deans, including scheduling meetings, managing competing priorities, preparing materials for meetings, and arranging travel and special events. Prepare and edit reports, presentations, correspondence, and other materials in support of college leadership and operations. Support meetings and committees by preparing agendas, taking notes, and following up on action items. Assist in making travel arrangements and processing other purchases as needed for Dean's Suite. Perform other related duties and special projects as assigned in support of the Dean's Office and COES. EDUCATION / EXPERIENCE: Associate degree, vocational or technical school degree Minimum 3-5 years of experience required in area of expertise Learned knowledge and skills to support variety of routine tasks requiring some degree of di ffi culty. Equal Opportunity Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu , or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights. Americans with Disabilities Act Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100. Annual Security & Fire Safety Report The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations. Florida Tech's 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus. The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities. The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information. You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following website 2025 Annual Security and Fire Safety Report . Official Transcripts Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). We are an E-verify employer

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