Transfer Center Experience and Operations Coordinator
External
Bsu · Ball State UniversityFull-timeOn-siteToday
CRMDocumentation
Prepare for this interview
EliteAI-generated questions, company research, and talking points tailored to this role
Benefits
$15.00 - 16.26Department:Transfer CenterStart Date:07/29/2026About this opportunity:What you'll do and what you'll bring:Duties & Responsibilities:Provide organizational program and administrative support for all transfer admissions recruitment activities; maintain master travel calendar for the Director of the Transfer Center, the Senior Transfer Coordinator and the Transfer Recruiter and Advisors; process travel authorizations and forward to Transportation for fleet car usage for recruitment travel; process expense vouchers and other related forms for recruitment operations; maintain master files of all travel documentation including monitoring record retention procedures; monitor approval process of travel authorization and expense reports in the Chrome River Travel Module.Provide excellent customer service for prospective students, admitted students, family members, new students, and the university community; analyze and resolve various situations by taking action and referring to appropriate personnel.Reserve BSU vehicles for staff usage for recruitment and usage for various events; provide Transportation Department with the proper approved documentation required for vehicle reservations. Oversee communication with Transportation for staff needs and questions. Update reservations and paperwork, as needed, as travel requirements/information fluctuate.Perform Data Entry in Slate, the CRM system; perform follow-up checks to student records and transcripts to verify students' articulation agreement and scholarship information is updated and accurate; manage visit information in Slate; retrieve information for statistical reports for the office.Coordinate projects and meetings for the Transfer Center team; schedule guest speakers for meetings as required; attend staff meetings and generate meeting minutes; schedule professional development meetings and other events/meetings as needed.Process any transfer fair-related registration forms for the entire transfer staff; process payment of any fair registration fees.Prepare printed and digital materials; coordinate distribution of materials to institutions and Ball State faculty and administrators; supervise the registration of Transfer Visit Days, Transfer Appointments, both in person and virtual.Manage and facilitate the communication with prospective transfer students through the Transfer Center email account, including corresponding with individuals about admission-related information, coordinate scheduling and communication of appointments, in-person or virtual, with Transfer Center staff; gather information needed from individuals to help prepare information for Transfer Center staff for recruiting and advising students.I temize budgets for program and expenditure reviews; monitor spending and coordinate appropriate forms. Provide a yearly budget overview and projections for the next transfer recruitment cycle.Coordinate and assist with the search
Additional Information
Position Title: Transfer Center Experience and Operations Coordinator
Your Match
How well this role fits your profile.
Company Intel
What employees say
Worked at bsu? Share your experience