Workplace Experience - Working Student

About the role

Our Warsaw office is home to a growing, cross-functional team of SumUppers who work across engineering, operations, and beyond. Based in the vibrant Hala Koszyki co-working space at Mindspace, the office is a hub for collaboration, and keeping it running smoothly matters. This role sits within our global Facilities and Office Management function, and you'll be the go-to person making sure the day-to-day experience of our Warsaw team is seamless, welcoming, and well-organised. It's a hands-on opportunity to build real operational skills in a fast-moving, international environment.

Responsibilities

• Manage the day-to-day running of the Warsaw office, including coordinating with the Mindspace co-working team and handling incoming mail, deliveries, and supplies
• Support the onboarding and offboarding of employees by preparing workspaces, coordinating access, and ensuring a smooth first-day experience
• Organise and coordinate internal office events, team activities, and meetings
• Review and help clean up outdated administrative processes, and support the documentation of new ones
• Act as the first point of contact for office-related queries from local team members and leaders
• You'll be great for this role if...
• Experience in a front desk, hospitality, or office coordination setting, with a strong sense of how to keep things running smoothly.
• Fluency in both Polish and English, with clear and confident communication skills in both languages.
• Ability to manage multiple priorities at once, staying organised and calm when things shift quickly.
• Strong attention to detail and a proactive mindset - spotting what needs doing before being asked.
• Comfort working with a range of stakeholders across different teams and seniority levels.
• Why you should join SumUp
• 🌎 Opportunity to work from our vibrant Warsaw office with inspiring art-filled lounges and a skyline terrace in the Hala Koszyki.This involves an office-first setup
• 🌈 Commitment to Diversity and Inclusion: be part of a workplace that values and promotes diversity, fostering an inclusive environment where everyone's perspectives are respected and embraced
• 📚 A dedicated annual L&D budget of €2000 for your individual development, which can be used to attend conferences and/or advance your career through further education
• 🚴 Fitness support: work out on-site at our gym or explore the city using the Multisport Card, subsidised by SumUp for access to sports facilities across Warsaw
• 🏖️ Generous time off: enjoy paid leave plus public holidays and special leave days
• 🌴 Break4me: 1-month sabbatical after 3 years of service
• 🔗 Referral Bonus: earn additional rewards by referring talented individuals to join the SumUp team
• 📝 Contract note: This is an unlimited working student contract ( umowa zlecenie ), offered at 20 hours per week.
• About SumUp
• Be empowered to do more that matters.
• At SumUp, we're on a mission to empower small businesses across the globe by providing simple and affordable tools that allow them to thrive. Today, over 4 million businesses in 37 markets rely on SumUp as their financial partner to manage payments, finance and customer relationships.
• Job Application Tip
• We recognise that candidates feel they need to meet 100% of the job criteria in order to apply for a job. Please note that this is only a guide. If you don't tick every box, it's ok too because it means you have room to learn and develop your career at SumUp.

Benefits

Additional Information

Workplace experience | Office management | Warsaw 📍 Warsaw | Part-time (20 hours/week) | Working student | Unlimited contract - Umowa zlecenie contract.

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