Human Resource & Assistant to Head of Administration

Responsibilities

• HR & Admin (approx. 60%)
• End-to-end HR: recruitment, onboarding, payroll administration, CPF/IRAS submissions, leave management, probation coordination, and offboarding. Knowledge and compliance with MOM requirements needed,
• Build and maintain clean, simple SOPs for all recurring HR and admin processes - turning messy manual workflows into reliable systems
• Coordinate performance appraisal cycles and staff documentation
• Navigate office culture and people dynamics with discretion and emotional intelligence
• Manage office administration: vendor relationships, facility upkeep, and administrative budgets
• Executive & Strategic Support (approx. 40%)
• Act as a right hand to the Head - executing with minimal hand-holding, anticipating needs before they arrive
• IT coordination: lead vendor comparisons, oversee infrastructure projects (data storage, firewall matters etc), and manage implementation
• Read, digest, and summarise legal and financial agreements - flagging key terms, risks, or anomalies clearly and accurately. You separate what the document says from what you think it means, and you present both
• Support the Head in coordinating strategic partnerships, marketing and sales-adjacent initiatives
• Develop sufficient familiarity with our financial products (Property Financing and Factoring) to support internal training (create slides, brochures) and sales execution
• Communicate clearly and precisely - internally and externally. What is happening, what it means, and what needs to happen next.

Requirements

• Experienced: 3-5 years in HR, operations, or a hybrid admin/business role. You have handled HR independently before - not just supported someone else doing it.
• Independently HR-capable: You can run the HR function without relying on external HR consultants for day-to-day decisions. You know Singapore labour law and corporate practice well enough to advise, not just execute.
• Genuinely organised: You do not need a system built for you. You build systems. Your desk, your files, your follow-ups - all in order, without being reminded.
• Tech-comfortable and resourceful: You are not afraid of IT or unfamiliar tools. You figure things out - including using AI and modern tools intelligently to work faster and smarter. Resourcefulness is a mindset, not a skill set.
• Mature in judgment: You handle sensitive situations - people, culture, politics, legal documents - with care and discretion. You know when to act and when to check in first.
• Willing to take direction: You may have strong opinions and we want to hear them. But when a decision is made, you execute fully and without friction.
• Business-minded: Numbers and concepts do not intimidate you. You can read a report, spot a gap, and communicate it clearly upward.
• Degree holder: In Human Resources, Business Studies, or equivalent.
• What This Role Is Not
• While this role will provide all the training and hand-holding you need during initial transition, this role is not for someone who needs constant follow ups, supervision or a detailed task list to function.
• It is not for someone who treats HR as purely paperwork - culture, people dynamics, and organisational health matter here.
• It is not a short-term stepping stone. We are building something - we want someone who wants to build it with us.
• What You Get
• Real ownership of a function that matters.
• A collaborative, high-trust working relationship with direct access to senior leadership and the decisions being made.
• Genuine scope: HR, IT, operations, legal summaries, strategic support. No two weeks will look the same.
• A co

Additional Information

A note to previous applicants: If you have applied or interviewed for this role previously, please know that you are welcome and encouraged to reapply. We paused our hiring process due to internal priorities and have now refined & restarted the process. Previous applicants are not disqualified - your interest is appreciated and your application will receive full consideration. This Role Is For Someone Who Is Ready To Own Something Not manage a checklist. Not wait for direction. Own a function. You will work directly alongside the Head of Administration in a high-trust, high-access role. You will have genuine influence over how the HR and operations function is built - this is a collaboration, not a hierarchy. In return, we expect you to bring real capability, real judgment, and a real bias toward action. If you are someone who has spent years doing things properly and is looking for a place where that experience is genuinely respected and put to work- read on.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at PLANWORTH GLOBAL FACTORING (S'PORE) PTE. LTD.? Share your experience