Executive Assistant

Responsibilities

• Proactively support executive leaders by managing calendars, priorities, meeting preparation, and follow-up.
• Coordinate complex scheduling across internal and external stakeholders, including interviews, leadership meetings, and cross-functional forums.
• Prepare leaders for upcoming meetings by organizing agendas, materials, briefing notes, and relevant context in advance.
• Track action items, deadlines, and follow-ups to ensure work moves forward and nothing falls through the cracks.
• Serve as a trusted point of contact between leaders and internal/external stakeholders, handling communications with professionalism, discretion, and urgency.
• Manage meeting logistics for recurring leadership forums, team meetings, onsite/offsite events, and department-wide gatherings.
• Support the planning and execution of department All Hands meetings and other leadership forums, including agendas, materials, logistics, and follow-through.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and visas when needed.
• Draft, proofread, and edit business documents, including emails, memos, agendas, presentations, and meeting notes.
• Organize and maintain confidential information, documents, and team resources so they are accurate, accessible, and easy to navigate.
• Process expenses and reimbursements in a timely and accurate manner.
• Use AI tools thoughtfully to improve efficiency and quality across workflows, including drafting communications, summarizing meetings or materials, organizing information, preparing first drafts, and streamlining recurring tasks.
• Help leaders stay informed by surfacing relevant context, flagging scheduling conflicts, and anticipating upcoming needs.
• Handle changing priorities and urgent requests with sound judgment, composure, and resourcefulness.
• What success looks like in this role:
• The leaders you support are consistently prepared, informed, and set up to use their time effectively.
• Calendars, travel, expenses, and meeting logistics are managed smoothly, with minimal conflicts or last-minute surprises.
• Stakeholders experience timely, polished, and professional communication through you.
• Meetings and leadership forums are well-organized, thoughtfully prepared, and followed up on appropriately.
• Action items, deadlines, and open loops are tracked clearly and followed through to completion.
• Confidential and sensitive information is handled with discretion, integrity, and good judgment.
• You use AI and other productivity tools responsibly to save time, improve accuracy, reduce manual work, and create more scalable support systems for the leaders and teams you support.
• You adapt quickly when priorities shift and bring calm, organization, and solutions to fast-moving situations.
• You continuously look for ways to improve processes, reduce friction, and make the team more effective.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting

Benefits

Additional Information

Our mission: to eliminate every barrier to mental health. At Spring Health, we're on a mission to revolutionize mental healthcare by removing every barrier that prevents people from getting the help they need, when they need it. Our clinically validated technology, Precision Mental Healthcare , empowers us to deliver the right care at the right time-whether it's therapy, coaching, medication, or beyond-tailored to each individual's needs. We proudly partner with over 450 companies, from startups to multinational Fortune 500 corporations, as a leading provider of mental health service, providing care for 10 million people. Our clients include brands you use and know like Microsoft, Target, and Delta Airlines, all of whom trust us to deliver best-in-class outcomes for their employees globally. With our innovative platform, we've been able to generate a net positive ROI for employers and we are the only company in our category to earn external validation of net savings for customers. We have raised capital from prominent investors including Generation Investment, Kinnevik, Tiger Global, Northzone, RRE Ventures, and many more. Thanks to their partnership and our latest Series E Funding, our current valuation has reached $3.3 billion. We're just getting started-join us on our journey to make mental healthcare accessible to everyone, everywhere. Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant to support key leaders in our New York office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the NY office, while supporting two of our C-Suite executives. This is a full-time, hybrid role based in the New York office with 3 days per week required in-person. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings.

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