Courtroom Clerk II

About the role

Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities. Essential Duties: Research case files for completeness and accuracy and prepares the file for court; Conduct digital recording of courtroom proceedings to document parties' statements and activity in the courtroom; Review case files prior to court to ensure proper documentation and advise the judge of the case status; Check defendants in prior to the beginning of court and enter their presence for digital recording purposes; Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems; Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines; Schedule events as ordered by the judge; Manage efficient case flow by ensuring future events are properly scheduled; Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court; Assist the attorneys and public to ensure they get relevant information pertaining to their case; Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties; Monitor and maintain the integrity of all evidence and exhibits admitted into the court record; Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints; Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings; Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman; In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned: Pull up, review, and print the Pima County Jail's booking sheets; Process complaints, reports

Requirements

• Important Notice Regarding Multiple Applications:
• Please upload Resume. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
• Please upload your resume and cover letter with the application (REQUIRED).
• This is an on-site position
• No relocation assistance will be provided.
• Please be aware that selected candidates for this position must be authorized to work in the United States and will need provide documentation of eligibility on the first day of employment.
• The court does not provide visa sponsorship.
• Licenses and Certificates:
• None required.

Additional Information

Job Description Summary Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities. The position requires coverage of the initial appearance desk which includes coverage needed on weekday, weekend, holiday shifts and alternative work hours based on the department's needs. The location of the initial appearance desk is not limited to 240 N. Stone Ave. Job Description Hiring Rate: $21.12 Hourly EXTENDED Applications must be submitted by Friday, May 1, 2026, by 11:59 PM MST to be considered. Late applications will not be accepted.

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