Executive Assistant, Senior Vice President, Microfluidics Technology & Incubations (MTI)

Responsibilities

• Manages complex and dynamic executive calendars, scheduling across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
• Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
• Coordinates domestic and international travel and expense management.
• Acts as a gatekeeper and primary contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
• Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, and logistics including venue, catering, and audio-visual set-up.
• Supports rhythm-of-the-business operations and leadership cadences for MTI including staff meetings, business reviews, employee and site engagement activities.
• Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
• Partners with executive assistants, chiefs of staff, and functional leaders across the organization to ensure alignment and smooth execution of cross-organizational initiatives.
• Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
• Provides general administrative office support and assists with site business and engagement activities.
• Education & Experience Recommended
• High School Diploma or equivalent required; additional education or training preferred.
• Typically, 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
• Experience supporting technology, R&D, or innovation organizations preferred.
• Preferred Certifications
• NA
• Knowledge & Skills
• Executive-level administrative support
• Calendar and time management
• Travel planning and coordination
• Microsoft 365 (Outlook, PowerPoint, Excel, Word) and SharePoint
• Budgeting and expense reporting
• Effective communication skills
• Proactive and results oriented
• Discretion and sound judgement
• Cross-Org Skills
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity
• Impact & Scope
• Direct impact on SVP and MTI leadership effectiveness.
• Provides administrative leadership and expertise
• May support cross-functional and global initiatives
• Complexity
• Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.
• Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.
• Disclaimer
• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Responsibilities may change or additional duties may be assigned as business needs evolve.
• The pay range for this position is $40 to $61 USD per hour (applies to United
• States of America candidates only). Pay varies by work location, job-related
• knowledge, skills, and experience.

Benefits

Additional Information

Executive Assistant, Senior Vice President, Microfluidics Technology & Incubations (MTI) Description - Job Summary This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of Microfluidics Technology & Incubations (MTI). The MTI organization, with teams across multiple geographies, is responsible for the development of microfluidics-based products and new business incubations for HP. This includes the development of future ink supplies for the HP print business as well as the end-to-end business management of HP´s 3D printing business. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the MTI organization and broader enterprise. This role requires sound judgment, discretion, and attention to detail, along with a proactive mindset and a commitment to enabling leadership effectiveness and team success for the global organization. This is an opportunity to work in a very dynamic environment and be part of an international team with worldwide responsibilities and a focus on driving innovation and value creation for HP and its customers.

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