Student Services Advocate

Requirements

• Education & Experience: Bachelor's degree; OR
• Associate degree plus at least one (1) year of full- or part-time experience in a customer-centric field; OR
• High school diploma/GED plus at least two (2) years of full-time experience in a customer-centric field.
• Direct experience working in a higher education setting, specifically within student financial aid, registration, or student accounts/billing.
• Familiarity with Miami University's institutional structure, academic divisions, and campus resources.
• Experience utilizing student information systems (e.g., Banner) and customer relationship management (CRM) software.
• Required Knowledge, Skills, and Abilities
• Service Excellence: Ability to assist students and families graciously, efficiently, and accurately under pressure.
• Communication: Exceptional oral, written, and active-listening communication skills.
• Problem Solving: Strong analytical and critical-thinking skills to resolve ambiguous or complex student issues.
• Public Speaking: Comfort and proficiency in presenting to both small and large groups.
• Project Management: Demonstrated ability to manage independent projects, multitask, and meet deadlines.
• Interpersonal Skills: Proven ability to communicate and interact effectively with individuals of all ages and diverse socioeconomic and cultural backgrounds.
• Availability: Ability to work flexible hours, including occasional evenings and weekends, and attend off-campus university functions as required (minor travel may be necessary).
• Technical Proficiency: Working knowledge of Google Workspace and Microsoft Office Suite.
• Additional Position Information (if applicable)
• Required Application Documents
• resume and cover letter
• Special Instructions (if applicable)
• none
• Additional Information
• A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
• This organization participates in E-Verify.
• Remote Work
• For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified

Benefits

Additional Information

Job Title Student Services Advocate Department EMSS One Stop Customer Service Worker Type Regular Pay Type Salary Position Salary Minimum $40,000 Position Salary Maximum $50,000 Salary will be commensurate with the level of the position, education, and experience. Scheduled Weekly Hours 40 Benefit Eligible Yes Screening Date 2026-06-29 Job Description Summary The Student Services Advocate provides high-level, front-line comprehensive services and outreach to students and families with the highest standard of customer service, empathy, and accuracy. Operating within a fast-paced, high-volume environment, this role utilizes advanced problem-solving skills and a deep knowledge of university policies to resolve inquiries related to registration, billing, and student financial assistance. The Advocate acts as a central resource, ensuring a seamless, holistic student experience from enrollment through graduation. Job Description Customer Service & Holistic Advising Delivers exceptional, student-centered customer service and complex problem resolution via phone, email, virtual meetings, and in-person interactions. Counsels students and families regarding financial aid packages, billing statements, payment plans, and registration processes. Serves as a dedicated liaison and advocate for students navigating complex university systems, collaborating with campus partners to resolve intricate issues. Maintains a welcoming, inclusive environment for a diverse population of students, parents, staff, and external stakeholders. Enrollment & Records Management Accurately processes registration forms, schedule changes, independent study requests, enrollment verifications, and academic transcripts. Maintains an in-depth understanding of divisional policies, university regulations, withdrawal procedures, and re-enrollment processes. Ensures strict compliance with the Family Educational Rights and Privacy Act (FERPA) and other federal, state, and institutional regulations. Outreach & Communications Develops and delivers engaging presentations to prospective/current students, families, and university staff regarding One Stop services. Supports university outreach initiatives targeted toward specific student populations to promote retention and financial literacy. Contributes to digital communication efforts, including reviewing and updating website content and knowledge-base documentation. Administration & Special Projects Manages case records, tracking interactions and resolution metrics within the university's ticketing/CRM system. Represents the One Stop on university-wide committees and serves as a designated liaison to specific academic or administrative departments. Stays current on evolving federal, state, and institutional policies affecting student financial aid and higher education billing. Performs other duties and special projects as assigned.

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