Manager / Sr. Manager, Admin & Facilities

About the role

Egon Zehnder Egon Zehnder ( www.egonzehnder.com ) is trusted partner to many of the world's most respected organizations and is a leading leadership advisory firm, with more than 560+ consultants and 63 offices in 36 countries spanning Europe, the Americas, Asia Pacific, the Middle East and Africa. Our clients range from the largest corporations to emerging growth companies, government and regulatory bodies, and major educational and cultural institutions. We bring together vast industry expertise and diverse insight to form the world's preeminent leadership advisory firm. The firm is a private partnership which allows us to operate independent of any outside interests. As a result of this unique culture, Egon Zehnder has the highest professional staff retention rate for a global firm in our profession. We work with both disruptors and the disrupted client base across all industries. Knowledge Centre India (KCI) Knowledge Center India (KCI), is the central engine that drives the operational value for the firm. Established in 2004, KCI has evolved over the years from purely operational efficiencies into more value-added service offerings, becoming a true business partner. There are various teams based at KCI that work with Global Offices, Practice Groups and the Management across all aspects of the firm's business life cycle. With a headcount of more than 500, the center has 5 core teams working including Experts, Research Operations, Visual Solutions, Projects/CV Capture and Digital IT, working round the clock on many mission critical elements. As the Facilities leader you will be responsible for creating and maintaining functional, aesthetic and inspiring workspaces at KCI. Your role involves providing strategic direction, operational guidance and execution oversight to all activities related to facilities management, transport, legal compliances, safety and security, employee benefits and procurement. Your role will be instrumental in shaping the employee experience and creating an engaging and vibrant workplace. You will lead a team of administration professionals and contractual resources, to deliver the short and long term goals for the function. You will be responsible for setting the strategic objectives for the team and bring in industry knowledge and subject matter expertise in charting the course for the function. Managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc.  Leading the admin team at KCI and the contractual employees in housekeeping and security teams. Responsible for managing the performance of the team. Keeping the team engaged and motivated through regular connects. Investing in team development - coaching and mentoring team members to achieve their developmental goals. Hiring and building the team to support business needs.  Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.  Develop a deep understanding of current and future business needs. Define resource and capacity requirements. Managing the office space and seating. Planning for and executing office expansions, redesign and office renovations.  Budgeting and cost control measures, Monitoring Budget vis a vis variance.  Managing repair, maintenance & replacement of office equipment's, appliances, furniture, furnishings, vehicles, building, etc.  Purchasing, Implementation and operations of Security and Surveillance  Vendor management- Oversee acquisition, installation and commissioning of equipment's that are required for the facility - IT Systems, air conditioning etc.  Establish and maintain all Processes, Documentation, Business Control checks, audits etc. Monitor all Statutory Compliance areas.  Asset Management of the site operations.  Liasioning and coordinating with various departments within the corporate office and all branch offices.  Lead the transport facility management for the organization. Create the right balance of cost considerations and employee experience. Ensure safety and security employees availing transport.  Manage the procurement process for KCI and global Egon Zehnder offices. Lead scrutiny and due diligence of existing and new vendor contracts. Create structures and processes required to maintain a robust and ethical procurement system. Coach and train team members and stakeholders and procurement processes. Drive governance and audit rigor to improve procurement practices and deliver cost optimization goals.  Active participation in the Leadership Team for Strategic Business Planning, implementation, client interaction etc.  Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.  Manage office visits for foreign delegates.  Lead the conceptualization and execution of employee engagement events. Create delightful em

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