Senior Accountant

Responsibilities

• General Accounting & Close
• Own month-end, quarter-end, and year-end close in NetSuite (including detailed analysis to budget)
• Prepare and review journal entries, balance sheet reconciliations, and variance analysis
• Maintain the general ledger in compliance with GAAP (ASPE)
• Support external audits, reviews, and tax filings
• Maintain and document accounting policies, processes, and internal controls
• New Customer Financial Setup (HubSpot → NetSuite)
• Set Up New Customers
• ensure new customers identified in HubSpot approved and set up in NetSuite on a timely basis.
• Review executed customer contracts for financial accuracy and revenue recognition implications
• Set up new customers in HubSpot, billing platforms, and NetSuite
• Ensure proper revenue recognition treatment under ASPE
• As needed, partner with Sales Ops / RevOps to resolve contract or data discrepancies before billing
• Maintain accurate customer master data across HubSpot and NetSuite
• Billing, Accounts Receivable & Systems Integrations
• Ensure accurate invoice creation, posting, and delivery
• Manage the NetSuite AR subledger, including:
• Invoicing
• Cash application
• Credits, refunds, and adjustments
• Monitor AR aging, lead collections efforts, and follow up on overdue balances
• Reconcile AR subledger to the general ledger monthly
• Own and monitor integrations between HubSpot, Customer Systems ex. Ariba and NetSuite
• Identify, troubleshoot, and resolve integration failures or data inconsistencies
• Partner with systems and engineering teams to automate billing and AR workflows
• Vendor Invoice Review & Payables Oversight
• Review vendor invoices for accuracy, reasonability, and contract compliance
• Ensure vendor charges align with approved contracts, pricing, and usage
• Flag unusual or unexpected variances and follow up with vendors or internal stakeholders
• Support AP processing and coding in NetSuite
• Assist with vendor payment timing to support cash flow management
• Supervision & Team Support
• Be a team leader
• Supervise and review work performed by part-time data entry or transactional accounting staff
• Provide clear instructions, training, and feedback to ensure accuracy and timeliness
• Review transactional entries for completeness and correctness before posting
• Help define scalable workflows and segregation of duties as the team grows
• Revenue & Deferred Revenue
• Calculate and record monthly revenue, deferred revenue, and contract asset balances
• Prepare revenue schedules and reconciliations in NetSuite
• Support revenue forecasting inputs tied to bookings and billings
• Assist with revenue-related disclosures and management reporting
• Cash Flow & Working Capital Management
• Own day-to-day cash flow monitoring and forecasting
• Track customer collections and expected cash receipts
• Partner with leadership on short- and medium-term cash planning
• Prep

Benefits

Additional Information

We are an innovative, Vancouver-based startup at the forefront of robotics, AI, and machine vision technologies. Backed by VC funding and we've been recognized with the 2025 Frost & Sullivan Technology Innovation Leadership Award, the AAM Supplier Excellence Innovation Award, and the 2024 BC Tech "Company of the Year - Growth", we are on a mission to redefine the future of AI-driven robotic vision systems. Apera AI helps manufacturers make their factories more flexible and productive. Robots enhanced with Apera's software have 4D Vision - the ability to see and handle objects with human-like capability. Challenging applications such as bin picking, sorting, packaging, and assembly are now open to fast, precise, and reliable automation. Apera is led by an experienced team from high-growth companies focused on robotics, artificial intelligence, and advanced manufacturing. We are looking for a high-performing Senior Accountant who wants more than just a routine accounting role, someone excited to take ownership, drive improvements, and help build a best-in-class finance function within a fast-growing SaaS company. If you're energized by ownership, thrive in a fast-paced environment, and want to help build a best-in-class finance function from the ground up, keep reading. This is a fantastic opportunity for a hands-on accounting professional who thrives in a fast-paced environment, enjoys solving problems, and wants to make a meaningful impact. You will play a key role in supporting core accounting operations, strengthening processes, and helping build a scalable finance function as the business continues to grow. This role offers broad exposure across accounting and finance, including billing, accounts receivable, payroll, cash flow management, financial reporting, compliance, and process improvement. You will work closely with teams across the organization, partner with leadership, and contribute directly to the company's continued success. This is an in-person role that requires regular onsite collaboration with cross-functional teams in a fast-paced and innovative environment.

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