Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies

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Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Assistant to AD, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies Department Executive Leadership Support | Dean of Arts Office Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date June 5, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Description Summary This position provides senior administrative coordination within the Dean's Office admin support team. This role coordinates and oversees administrative processes for the Associate Dean, Equity; the Director, Innovation and Business Development; and the Director, Graduate and Postdoctoral Studies. In addition, the position provides administrative support for the Strategic Plan Implementation Phase and the Peer Review of Teaching process by coordinating, tracking, recording and reporting process administrative workflows. The Associate Dean, Equity is responsible for External Reviews of units and the faculty, Allocation of faculty awards, Progress on the faculty and university's strategic plans regards to EDI, as well as providing heads with strategic advice and access to Arts and data analytics. The Director, Innovation and Business Development is responsible for providing strategic leadership and planning to enhance and develop new and innovative revenue generating programs, initiatives, and offerings in the Faculty of Arts. The Director, Graduate and Postdoctoral Studies is responsible for providing strategic leadership and planning to enhance and develop new and innovative revenue generating programs, initiatives, and offerings in the Faculty of Arts. Works directly with the Faculty of Graduate and Postdoctoral Studies. The administrative assistant is expected to develop and maintain organize administrative systems and complete tasks and special projects that support the work of the Associate Dean and Directors. The position requires a thorough knowledge of office routines, University policies and procedures as well as data collection, analysis and presentation. Organizational Status The position interacts regularly with other Associate and Assistant Deans, Deans Office staff, Faculty of Arts Service Centres; Heads, Directors, and Chairs of Departments, Schools, Institutes, and Programs in the Faculty, as well as faculty, staff, and students from all areas and levels of the University. This position also liaises with other Deans offices, the Presidents office, the Equity office, the Faculty of Graduate and Postdoctoral Studies, advisory board members, as well as stakeholders external to the University. Work Performed General Duties Oversees the administrative workflow for multiple Associate Dean and Directors portfolios by maintaining workplans, tracking deliverables, schedules appointments and meetings, determining urgency and importance, identifying conflicting priorities and deadlines, and ensuring the Associate Dean and Directors are informed on a variety of administrative details Acts as the primary administrative contact for portfolio-related processes; Responds to oral and written inquiries of an interpretive nature based on a thorough knowledge of the work of the Associate Dean and Directors, the Dean's Office, the University and Deans Office mission Develops and maintains internal tracking systems for the Associate Dean and Directors; ensures data accuracy, deadline monitoring, and follows-up with departments or stakeholders where information is incomplete or missing Independently composes complex correspondence, collects data, organizes, analyzes and presents in appropriate format for review Assists Associate Dean and Directors as directed with communications within the Faculty of Arts, within UBC and external stakeholders Drafts a variety of reports, letters and other miscellaneous documents Oversees the administrative cycle for various awards such as Killam Teaching Award, Killam Graduate Teaching Assistant Award, Dean of Arts Educational Leadership and Innovation Award; coordinates timelines, communicates nomination requirements, reviews submissions for completeness, identifies eligibility or documentation issues, tracks award decisions and ensures outcomes are processed and communicated appropriately. Prepares financial claims for the Associate Dean and Directors; Maintain records of expenses; Tracks reimbursements Makes travel arrangements for the Associate Dean and Directors Acts as resource person with regards

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