Payroll Coordinator

About the role

As Payroll Coordinator, you will be responsible for delivering accurate and timely payroll services for all employee populations, including permanent, fixed-term, and freelance/intermittent employees. You will work closely with external payroll providers, HR teams, Finance teams, and managers to ensure seamless payroll operations and compliance with local regulations.

Responsibilities

• Payroll Preparation & Coordination
• Collect, review, and input payroll variable elements into payroll systems (absences, allowances, bonuses, overtime, vouchers, etc.)
• Manage payroll calendars and ensure all deadlines are met
• Prepare and transmit payroll data to external payroll providers
• Review payroll reports and payslips to ensure accuracy
• Compliance & Reporting
• Review social declarations and monthly payroll reporting (DSN)
• Ensure compliance with local labour laws, regulations, and collective agreements
• Manage payroll-related declarations for Belgium and the Netherlands
• Support payroll audits and internal controls
• Contribute to process improvements and payroll procedure updates
• Stakeholder Management
• Serve as the primary contact for payroll providers in Belgium and the Netherlands
• Partner with Finance teams on payroll accounting entries and analysis
• Respond to payroll and personnel administration queries from employees and managers
• HR Reporting & Monitoring
• Produce payroll and HR reports for internal stakeholders
• Monitor payroll and HR administration KPIs
• Support continuous improvement initiatives across payroll operations
• About You
• Bachelor's degree in Human Resources, Payroll Administration, Finance, Business Administration, or a related field
• Minimum 3 years' experience in payroll coordination and administration, ideally within a multi-country or international environment
• Strong knowledge of French payroll regulations, social declarations, and labour law compliance
• Experience working with external payroll providers
• Knowledge of payroll systems; experience with SILAE is a plus
• Understanding of payroll reporting, controls, and accounting entries
• Highly organised, detail-oriented, and able to manage multiple priorities and deadlines
• Excellent communication and stakeholder management skills
• Fluent in French and English (written and spoken)
• HBS is committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and will provide reasonable adjustments to support candidates with disabilities or specific needs throughout the recruitment process.
• We thrive on delivering world-class broadcast solutions for major international events. We're always looking for exceptional individuals who demonstrate:
• Strong Communication Skills - Fluent in English, able to navigate an international environment with clarity and professionalism.
• Confident & Adaptable Team Players - Thriving in fast-paced, live event settings, where collaboration is key to success.
• Technical Excellence & Organisation - Structured, detail-oriented, and proficient in the tools needed to keep operations seamless .
• Who is HBS?
• Find out more at www.hbs.tv
• Due to the high volume of applications, we may not be able to respond individually to every candidate, but we will do our best to get back to you regarding next steps. Thank you for your interest in joining HBS.

Benefits

Additional Information

Host Broadcast Services (HBS) is a leading, independent host broadcast specialist, dedicated to helping international sports federations, organising committees, and rights holders deliver their events to a global audience. We provide world-class broadcast solutions for some of the world's biggest sporting events, including the prestigious FIFA World Cup™, ensuring broadcasters worldwide can offer fans a unique and engaging viewing experience. Headquartered in Zug, Switzerland, and as part of the Infront Sports & Media group, HBS offers the full spectrum of host broadcast operations and services - combining technological innovation with deep industry expertise to set the benchmark in live sports broadcasting. Are you a payroll professional who thrives in an international environment and enjoys ensuring accuracy, compliance, and exceptional employee service? We are looking for a Payroll Coordinator to join our team and oversee payroll operations across France, Belgium, and the Netherlands.

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