Accounts Payable Specialist (m/w/d)

Responsibilities

• Review, verify, code, and process vendor invoices in line with company policies and Benelux VAT/tax requirements
• Match invoices with purchase orders, goods receipts, and contracts; resolve discrepancies and monitor approval workflows
• Maintain intercompany accounts and support month-end closing (journal entries, accruals, intercompany netting)
• Prepare and execute payments (SEPA, ACH, wire transfers) in line with payment terms and cash flow guidelines
• Monitor payment schedules, optimize discounts, and handle vendor/internal payment inquiries
• Support cash forecasting and treasury activities
• Perform reconciliations (vendor statements, subledger to GL, GR/IR) and support month-/year-end closing
• Prepare reporting and analysis on AP KPIs, overdue items, discrepancies, and payment performance
• Act as primary contact for vendors and collaborate with internal stakeholders (e.g., Supply Chain, Sales, Marketing, Customer Service)
• Support vendor onboarding and maintain accurate master data
• Ensure compliance with internal controls, policies, and legal requirements (VAT, tax, audit)
• Maintain proper documentation and support internal/external audits and T&E processes
• Identify and implement process improvements and automation (OCR, e-invoicing, ERP systems)
• Contribute to projects, system enhancements, and continuous improvement initiatives across Benelux Finance
• YOUR PROFILE
• Bachelor's degree in Accounting, Finance, or equivalent experience
• 2-4 years in Accounts Payable, Accounting, or related roles (international environment is a plus)
• Strong knowledge of AP processes, accounting principles, VAT/tax basics, and vendor management
• Experience with ERP systems (e.g., Navision, JDE), AP automation tools, and payment platforms
• Advanced Excel skills (e.g., pivot tables, lookups)
• Familiarity with internal controls; Benelux VAT knowledge is a plus
• Skills & Competencies:
• High accuracy, attention to detail, and strong organization
• Ability to manage high volumes and meet deadlines
• Strong communication and stakeholder management skills
• Proactive, solution-oriented, and adaptable mindset
• High integrity and reliability
• Languages:
• French or Dutch required; professional English
• Additional languages are a plus

Benefits

Additional Information

About Pernod Ricard Benelux Pernod Ricard is the world's No. 2 in wines and spirits, with a portfolio of premium brands including Absolut, Jameson, Chivas Regal, Havana Club, Beefeater, Mumm, Perrier-Jouët and many more. Pernod Ricard Benelux manages the commercial and operational activities for Belgium, the Netherlands and Luxembourg. Within our Benelux Finance team, we are looking for an Accounts Payable Specialist who will be a cornerstone of our accounting function and a key partner to the business. Role Purpose The Accounts Payable Specialist is responsible for overseeing and managing the efficient, accurate and timely processing of all accounts payable transactions for the Benelux entities. The role ensures full compliance with company policies, local regulations and tax requirements in Belgium, the Netherlands and Luxembourg, while maintaining strong relationships with vendors and internal stakeholders. You will drive process improvements, leverage technology and AP automation, and contribute to a strong internal control environment and reliable financial reporting.

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